Hybrid Workplace Coordinator - Paris at Houlihan Lokey

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Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Scope

We are looking for a Workplace Coordinator to join our team in Paris. The Workplace Coordinator will serve as the lead Corporate Services representative partnering with the Lines of Business and Corporate Leaders to deliver the provision of world-class workplace and guest services experiences for visitors, guests and c. 30 - 40 employees.

The ideal candidate will have the proven ability to create an environment in which they are motivated to perform consistently to a high standard; they are collaborative with their peers, clients, business unit partners, Corporate leaders, as well as within their Corporate Services management team and the wider HCG team; they are supportive, a strong communicator with exceptional stakeholder management skills, confident, organized, and a positive and enthusiastic ambassador for the firm.

Responsibilities

• Initiate and manage employee onboarding, offboarding and annual leave/sickness processes

• Manage the office budget and day-to-day office operations, ensuring high standards.
• Build solid relationships with service providers and manages the contracts to ensure service levels are maintained and within budget.
• Responsible for site security protocols, security passes, and security-related compliance.
• Drives sustainability and environmentally friendly initiatives
• Work with Lines of Business on office space utilization; arranges workplace desk assessments.
• In conjunction with Corporate Real Estate, manages the ‘tenant’/landlord relationship and is first point of contact for the landlord and records the interactions as appropriate.
• Builds a solid relationship with the building management and maintenance team, including:

• Actively manages and oversees all maintenance issues on site using ServiceNow.
• Ensuring the workplace is safe and compliant; regulatory health and safety reporting and training; fire safety, first aid, defibrillator, and evacuation processes.

• With the firm’s Purchasing and Real Estate Teams replace office equipment and furniture as required.
• Actively manages the health and safety on-site daily and escalates any unresolved issues to the appropriate firm leadership and the Human Capital team.
• Is a trained Fire warden and First Aider on site and responsible for ensuring the office has the legal number of trained wardens and first aiders (at any given time)
• Understands basic food hygiene practices and ensures they are followed on-site.   
• Is responsible for emergency notification and business continuity plan measures.
• Actively manages and plans employee wellbeing and engagement initiatives in the office.
• Acts consistent with the firm’s corporate social responsibility agenda.
• Delivers internal and external events to an exceptional standard. 
• Responsible for the set up/set down of meeting rooms and The Hub employee break out space.
• Provide support on the reception desk as required

Basic Qualifications

• Bachelor’s degree in Hospitality, Office/Facilities Management, Hotel or Catering , plus 5 years of experience or the equivalent.
• Fluent written and verbal language skills in English & French
• Up to date with industry best practices and trends related to creating a world-class workplace experience.
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficient in hospitality and office conference software, Oracle, ServiceNow, and the Microsoft Office product suite.
• Strong communication and interpersonal skills, with the ability to effectively collaborate with stakeholders across all levels of the organization.
• Excellent leadership skills (i.e., organizing, planning, problem-solving, and decision-making) necessary for effective management.
• Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm.

Preferred Qualifications

• Health and Safety
• Food hygiene

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.