Hybrid Medical Records Technician (Coder) at Department of Defense

Medical Records Technician (Coder)

Department: Department of Defense

Location(s): Naval Medical Center, Portsmouth, Virginia

Salary Range: $36825 - $59313 Per Year

Job Summary: About the Position: This position is located at Naval Medical Center in Portsmouth, Virginia. This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD to recruit and appoint qualified candidates to positions in the competitive service. Cut-Off: Applications will be reviewed and referred for selection at periodic cut-off dates, specifically the 1st each of month.

Major Duties:

• Translating diagnostic and procedural phrases from the medical record into coded form.
• Interaction with the healthcare provider to ensure that the terms have been translated correctly.
• Use current International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT), the Center for Medicare and Medicaid Services (CMS) Healthcare Common Procedure Coding System (HCPCS) for coding.
• Code disease and injury diagnoses, acuity of care, and procedures in a wide range of professional services settings and specialties.
• Determine the primary diagnosis using the industry standard definition of the condition that occasioned the visit.
• Evaluate the order of diagnoses and procedures to provide maximum reflection of resource consumption for reimbursement.
• Assign ICD-CM code for each diagnosis addressed during the outpatient visit and for chronic diagnoses that may complicate the current episode of care.
• Use Current Procedural Terminology classification system for coding Clinical procedures.

Qualifications: Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-04 Grade-Level: General Experience: One year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled, such as: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; AND 2) Assigning International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT) to diagnosis, procedures, and services; work may be reviewed. OR Education: Two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. GS-5 Grade-Level: Specialized Experience: One year of specialized experience which includes: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; 2) Assigning International Classification of Diseases, Clinical Modification (ICD-CM) to diagnosis, and Current Procedural Terminology (CPT) to each procedure performed in an inpatient or/and outpatient clinic setting; AND 3) Reviewing medical records for completeness. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. GS-6 Grade-Level: Specialized Experience: One year of specialized experience which includes: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; 2) Coding of medical records using International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT), the Center for Medicare and Medicaid Services (CMS) Healthcare Common Procedure Coding System (HCPCS); AND 3) Auditing medical records to assure they contain appropriate documentation to support the principal diagnosis, principal procedures, qualifying complications and co-morbid conditions used for the coding assignment. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

How to Apply: To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 10/20/2025to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12724163). Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/

Application Deadline: 2025-10-20