Hybrid Operations Assistant at Roche

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

The purpose of the Operations Assistant position is to support pRED NRD teams and/or networks with coordination and execution of administrative tasks and projects, events and meeting management. The Operations Assistant is the Single Point of Contact to one or more teams and/or networks within the pRED NRD DTA. They collaboratively work with other assistants to share best practices and ensure consistent approach across the organization.
The Operations Assistant position is part of the NRD Operations team.

Responsibilities include but are not limited to:

Event & Meeting Management

• Support the planning and execution of internal and external meetings (e.g. team meetings, offsite events, seminars, advisory boards) requiring virtual, hybrid or onsite set-ups

• Serve as the main point of contact to the Contract Management Team to support team members in setting up contracts with external speakers incl. Health Care Professionals

• Serve as the main point of contact for external guests to coordinate visits (e.g. scheduling, travel arrangements, agenda, onsite logistics, process expense reports)

• Manage logistics including venue, catering etc.

• Manage and coordinate calendars for team members for complex meetings

• Support team members with complex travel arrangements

Recruitment, Onboarding & Offboarding 

• Coordinate and organize candidate interview process (scheduling, travel, hosting during interviews, candidate expenses) partnering with Talent Acquisition and Hiring Manager and panel members throughout the process

• Manage administrative components and logistics of on-/offboarding (ensure new hires orientation, devices and technology is functional, etc.)

Requirements

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 10,700 employees from over 100 countries come together at our Basel/Kaiseraugst site, which is one of Roche`s largest sites. Read more.

Besides extensive development and training opportunities, we offer flexible working options, 18 weeks of maternity leave and 10 weeks of gender independent partnership leave. Our employees also benefit from multiple services on site such as child-care facilities, medical services, restaurants and cafeterias, as well as various employee events.

We believe in the power of diversity and inclusion, and strive to identify and create opportunities that enable all people to bring their unique selves to Roche.