Hybrid Senior Administrative Support Specialist bei Person County Government, NC

About the Department

Person County Government is seeking a Senior Administrative Support Specialist for the Recreation, Arts, and Parks Department. 

Are you an experienced administrative professional with a passion for public service and community engagement? Do you thrive in dynamic environments where your organizational skills and attention to detail can shine? If so, Person County Government invites you to apply for the position of Senior Administrative Support Specialist within our Recreation, Arts, and Parks Department.

At Person County Government, we are committed to enhancing the quality of life for our residents through innovative programs, inclusive recreation opportunities, and vibrant arts and cultural experiences. When you join our team, you’ll find a supportive work environment, opportunities for professional development, and the chance to make a real impact in your community.

For the detailed job description, click HERE.

To learn more about the Recreation, Arts & Parks Department, click HERE.
 

The starting salary will be determined with consideration given to both the candidate's educational background and relevant work experience.

Must possess a valid driver’s license and have an acceptable driving record per County policy.

This is a non-exempt position working 37.5 hours weekly/1950 hours annually.

Position Duties

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Secures information via telephone or personal contact; selects appropriate materials to answer questions and often handles the inquiries independently for the organization.
• Handles confidential or sensitive technical information in an appropriate manner.
• May handle accounting, and budgetary functions for the department including monthly reports; tracks budgetary line items; codes invoices with proper budget number; purchases operating supplies and materials; may provide recommendations on equipment and technology upgrades; compiles information for the department budget and may develop a draft budget for the department head’s review.
• Prepares a variety of documents, reports, correspondence and presentations using data bases, spreadsheets, word processing and presentation software; creates some documents with only general instruction.
• Collects fees and provides receipts, deposits cash receipts; reconciles departmental and bank records; prepares financial records and submits to the Finance Department; monitors department’s budget for expenditures
• Collects and analyzes data; conducts research using a variety of sources; compiles records and reports; creates tables, spreadsheets or data bases to generate report information; maintains program files.
• Typically serves as secretary to one or more boards by developing agenda, making meeting arrangements and taking and transcribing minutes.
• May handle one or more specific program functions that are technical in nature, and which require a specialized knowledge or skill.
• Provides customer service; answers a variety of questions from public officials and the general public; prepares a variety of scheduled and special reports for senior management and various government agencies. 
• Establishes and maintains various documents and records in hard copy files and data bases organized for easy retrieval by those who need them.
• Interprets complex rules, regulations, and information on the program and organization's operating standards; explains legal aspects of the office functions and its impact on citizens and the community.
• Develops processes, forms, and procedures for regular work activities for self and office.
• Drafts and composes correspondence and technical reports.
• Coordinates work assignments, training, and provides leadership to other office staff.
• Reviews and verifies records and reports for correct information; processes documents including timesheets for payroll based on review and verification; provides input to the efficiency of these management processes.
• Reviews materials according to content of communications; performs research and determines the course of follow up action.
• Reviews office records or reports, identifies potential inconsistencies; determines the cause; resolves with staff and outside personnel.
• May substitute for other departmental staff whose duties require different skill sets than those normally performed.
• Performs related work as assigned.

Minimum Qualifications

• Associate’s Degree in Business or Public Administration or related discipline.
• Four (4) years of clerical, administrative, or office support or related experience or an equivalent combination of education, training and experience.

Other Qualifications

• None.