Hybrid Administrative Support Professional bei QT9 Software, Inc.

Description

Job Summary:

We are seeking a reliable, highly organized and detail-oriented Administrative Support Professional to join our team. In this role, you will be responsible for front office reception and supporting the organization with a variety of office duties. The ideal candidate has excellent communication skills and enjoys being a liaison among the company, employees, and third parties.

Advantages of working at QT9 Software

• Strong culture where people are our most valuable asset.
• Prime location near Chicago Premium Outlets.
• Modern industrial warehouse built in 2019 with 24 ft. ceilings.
• Cool amenities from Golf Simulator, Sport Court and Arcade games.
• Growing team with a small company feel.
• Provide you with the support you need to succeed in your role.
• Competitive compensation package with great benefits.

Duties and Responsibilities:

Reception

• Greet, welcome, and direct visitors as appropriate. Ensure safety by controlling access via the reception desk.
• Answer, screen, and forward incoming phone calls.
• Resolve administrative inquiries in-person and via phone and email.
• Ensure office is tidy and presentable. 

Events

• Coordinate events and meetings. Manage calendars and prepare agendas, schedules, menus, and travel arrangements. 
• Schedule and coordinate building and office maintenance appointments.

Inventory

• Maintain and stock inventory of supplies, reordering as needed. Perform off-site errands. Prepare monthly inventory spending report.
• Receive, sort, and distribute deliveries.

Projects

• Perform all other duties as assigned including data entry and special projects.

Requirements

Physical Demands: This position requires handling materials weighing up to 25 lbs.

Required Skills:

• Associate degree or High School Diploma/Equivalent
• 3-5 years of office administrative experience 
• Reliable automobile
• Proficient in Microsoft Office Suite
• Strong communication skills, both written and verbal
• Strong organizational skills with ability to multitask
• Experience with order entry processes is a plus
• Familiarity with event planning is advantageous
• Excellent proofreading skills for written correspondence
• Attention to detail and ability to work independently
• Positive attitude with the ability to adapt and learn
• Adaptable, flexible, and punctual