Hybrid Assistant Administrator (Newcastle, GB) bei Newcastle University

Salary: £24,900.00 with progression to £26,338 per annum, pro rata

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 15 August 2025

The Role

We have an exciting internal opportunity for a colleague to support the administration of some key Organisational Development duties in the provision of Occupational Health & Safety Service (OHSS) training services. This will include working with the Health & Safety Advisers and the OHSS service. 

A key part of the role is the organisation of OHSS training delivery.  You will also support the organisation with the monitoring of programmes, record keeping and invoicing. We are therefore looking for someone with great organisation skills with the ability to deal with multiple priorities and deal with stakeholders effectively.

This role is part time for 22.5 hours per week.

 
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To have chat about this role please contact Samantha Dainty on [email protected]

Key Accountabilities

•    Contribute to the effective and efficient running of the service through a collaborative team approach, providing assistance to colleagues as appropriate
•    Maintenance of databases and systems
•    Manage training set up, delivery and records
•    Engage and work with external training providers in the planning, organisation and completion of Health and Safety training. E.g. First Aid
•    Deal with general queries when received, taking responsibility for ensuring a suitable response is provided to more complex queries where further advice has been sought
•    Generate routine reports from systems as required
•    Contribute to Organisational Development processes in support of continuous improvement.
•    Provide assistance to, and cover for, other Administrators, as required
•    Process requisitions, goods receipts and invoices for the provision of purchases in line with relevant legislation
•    To undertake other tasks commensurate with the grade, as required by the OHSS Manager

The Person (Essential)

Knowledge, Skills and Experience 

•    Good level of IT skills, particularly MS Office
•    Excellent organisational and interpersonal skills
•    Previous experience of providing administration in a very busy customer
    orientated environment
•    Ability to write succinct, clear reports to a high standard

Desirable

•    Experience of providing administration for multi-disciplinary training programmes
•    Awareness and understanding of Higher Education

Attributes and Behaviour

•    Ability to work both independently and flexibly as part of a multi-disciplinary
    team
•    Ability to communicate effectively with colleagues, students and external providers at all levels
•    Ability to demonstrate tact, sensitivity and discretion
•    Ability to be assertive when circumstances require
•    Ability to prioritise workload to meet deadlines

Qualifications

•    Educated to GCSE level (in English and Maths) Grades A-C, or equivalent, or demonstrable experience in a similar role

Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 28450