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Executive Assistant - Trust & Safety and Government Affairs presso Spotify

Spotify · New York, Stati Uniti d'America · Hybrid

Slack Communication and Collaboration

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Description

Spotify is seeking an Executive Assistant within the Public Affairs Team to serve as a strategic partner to the Global Head of Trust & Safety and VP of Government Affairs and Public Policy. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA - leading all aspects of schedules, preparing for meetings, and coordinating events - in addition to adjacent work like handling sensitive information, building relationships with key members of the company, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders.

What You'll Do

  • Manage complex and fast-moving calendars across multiple time zones, helping leaders stay focused on the highest-impact work
  • Prepare for meetings by building agendas, gathering materials, and capturing clear notes and next steps
  • Coordinate team meetings, trainings, and internal events, ensuring everything runs smoothly end-to-end
  • Lead logistics for external events, working closely with travel, IT, and venue partners
  • Support inbox management, including prioritizing messages, drafting responses, and tracking follow-ups
  • Keep track of key priorities, projects, and deadlines, acting as a central point of coordination for the team
  • Arrange business travel, including flights, accommodations, and detailed itineraries
  • Manage expense reporting and review team expenses in line with internal policies
  • Take on special projects and improve workflows that help the team operate more effectively
  • Represent Spotify in interactions with guests and external partners with professionalism and care

    • Who You Are

  • You have 7+ years of experience supporting senior leaders in a fast-paced environment
  • You are experienced in handling sensitive information with discretion and sound judgment
  • You communicate clearly and thoughtfully, both in writing and in person
  • You are highly organized and know how to manage multiple priorities without losing track of details
  • You build strong working relationships across teams and with external partners
  • You are comfortable working across different workstreams and connecting the dots between them
  • You take initiative and look for ways to solve problems before they escalate
  • You manage your time well and adjust quickly as priorities shift
  • You are experienced with tools like Google Workspace (Calendar, Docs, Slides), and collaboration tools such as Slack
  • You are open to occasional travel as needed
  • You enjoy working in a dynamic environment and bring a steady, reliable approach to your work

    • Where You'll Be

  • This role is based in New York, NY or Washington, DC
  • We offer you the flexibility to work where you work best! There will be some in person meetings and events, but still allows for flexibility to work from home.
  • We ask that you come in 2–3 times per week

    • Additional Information

    The United States base range for this position is $92,933–132,762 USD, plus equity. The benefits available for this position include health insurance, six-month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, paid flexible holidays, and paid sick leave. These ranges may be modified in the future.

    Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

    At Spotify, we are passionate about inclusivity and making sure our entire recruitment process is accessible to everyone. We have ways to request reasonable accommodations during the interview process and help assist in what you need. If you need accommodations at any stage of the application or interview process, please let us know - we’re here to support you in any way we can.

    Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.
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