- Ufficio in Vancouver
Description
Who We Are
Hi! We’re The Heist—the motion design, live action, and post production studio within Thinkingbox, the Brief-to-Built agency.
Hi! We’re The Heist—the motion design, live action, and post production studio within Thinkingbox, the Brief-to-Built agency.
We bring directors, designers, animators, editors, and technologists together to create work that moves. From brand films to broadcast spots to social campaigns and experiential content, our team blends craft and curiosity to push ideas further. Across our studios, collaboration is real, feedback is open, and culture matters. We take the work seriously. Ourselves, a little less so.
About the Work
Our studio partners with global brands and emerging companies alike. Our teams collaborate across disciplines to produce engaging visual content across a multitude of platforms.
As Resource Coordinator, you’ll help support the creative teams behind this work by ensuring projects are properly staffed, schedules stay organized, and artists have the structure they need to focus on the craft.
The Opportunity
We’re looking for an organized and proactive Resource Coordinator to support our creative teams and help keep studio projects running smoothly. This role reports to the Director of Talent & Resourcing.
We’re looking for an organized and proactive Resource Coordinator to support our creative teams and help keep studio projects running smoothly. This role reports to the Director of Talent & Resourcing.
This role is a great entry point into the world of creative studio operations, where you’ll gain exposure to how creative projects are planned and executed.
What You'll Be Doing
Work with producers to help schedule motion designers, editors, designers, and directors across multiple projects.
Collaborate with production and creative leads to understand timelines, project needs, and staffing requirements.
Monitor team workload and help flag potential scheduling conflicts or bandwidth challenges. Escalate major availability conflicts and outstanding needs in advance to allow enough time for problem-solving.
Keep project schedules and resource assignments organized and up to date in our project management software so teams have clear visibility into upcoming work.
Assist in tracking resource utilization and helping the team stay organized as multiple projects move through the studio.
As you learn the studio’s production pipeline, contribute ideas that help streamline scheduling and team coordination.
On a typical day, you might update project schedules, check team availability for an upcoming project, reach out to freelancers to supplement staff availability, and coordinate with producers about staffing needs, all to ensure that artists are booked on the right projects at the right time.
What You'll Bring
1–3 years of experience in office coordination, operations, project support, or a fast-paced team environment. This could include internships, student organizations, studio experience, or other collaborative roles.
A strong ability to track schedules, tasks, and priorities across multiple projects.
Clear written and verbal communication with the ability to collaborate across creative and production teams.
Familiarity with project management tools such as CETA, Monday.com, Notion, or similar platforms is helpful but not required.
Comfort working in a fast-paced creative environment where priorities are known to shift.
A curiosity about motion design, animation, or digital creative work—even if you’re not a designer yourself.
You enjoy working with creative people and understand that great work often comes from collaboration, experimentation, and a little bit of organized chaos.
What You’ll Learn in This Role
In this role, you’ll gain hands-on exposure to how creative studios operate, including:
This role is designed as a growth opportunity. Many people who begin in resource coordination develop into roles such as Resource Manager or Producer as they gain experience with studio workflows and creative production.
Who This Role Is Great For
This role could be a great fit if you:
Additional Info
Additional Information
Equal Opportunity
At The Heist, we’re committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength – it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here.
To Apply
Thank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we’re unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.
