Executive Assistant presso Lincoln Avenue Communities

Description

About Lincoln Avenue Communities

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing.

As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 32 states. Our growing portfolio—more than 200 properties and 38,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being.

LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance’s 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience.

About This Role

Lincoln Avenue Communities is seeking a polished, proactive, and highly adaptable Executive Assistant to support the Vice President of Portfolio Strategy on our Asset Management team. This role will also be providing general administrative support to our Portfolio Management function as well. This is an exciting opportunity for someone who thrives in a fast-moving environment, enjoys being the go-to person behind the scenes, and wants to grow their career alongside a collaborative, high-performing team.

In this role, you’ll be a true strategic partner—keeping priorities moving, bringing order to fast-changing schedules, and helping leaders stay focused and effective. From complex calendaring and travel coordination to presentation support, team event planning, and ad hoc projects, no two days will look exactly the same. We’re looking for someone who is organized, responsive, resourceful, and calm under pressure—someone who can shift gears quickly, handle the unexpected with ease, and bring a positive, solutions-oriented mindset to the team.

Beyond the day-to-day, this is a chance to join a mission-driven organization with a double-bottom-line approach, where the work directly contributes to creating and preserving affordable housing for individuals, families, and communities across the country.

This is a hybrid position out of our Santa Monica HQ with a requirement of 3 in-office days.

What You’ll Do

• Keep executive calendars on track – manage moving schedules, competing priorities, and cross-functional coordination with ease.
• Make travel seamless – handle flights, itineraries, and logistics so every trip runs smoothly.
• Create polished materials – format, edit, and refine presentations and documents that are ready for the room.
• Bring team moments to life – coordinate meetings, offsites, and events from kickoff to wrap-up.
• Keep the details buttoned up – submit expenses, manage workflows, and help daily operations stay on course.
• Move documents across the finish line – coordinate signatures and keep important paperwork on schedule.
• Keep the team organized – maintain files, track reports, and capture key notes and follow-ups.
• Take ownership of special projects – step in on ad hoc assignments that support bigger team goals.
• Build trusted partnerships – work closely with colleagues, vendors, and stakeholders across the business.
• Be a reliable team player – provide backup support and jump in where help is needed most, including the broader Executive Assistant team and the Asset Management team’s Manager of Business Support.
• Handle occasional light personal support – assist with simple personal logistics when needed such as dinner reservations and booking flights.
• Create calm in a fast-moving environment – help the team stay focused, prepared, and ahead of deadlines.
• Use Gen AI as a productivity tool – leverage AI tools to help draft, summarize, organize, and streamline day-to-day work while keeping quality, judgment, and confidentiality front and center.

Requirements

What You Bring

• Prior experience supporting executives or senior leaders in a fast-paced environment, ideally in the finance industry.
• A genuine eagerness to grow your career and learn in a high-exposure role.
• Exceptional organizational skills and a sharp eye for detail.
• Strong calendar management experience and confidence juggling competing priorities.
• The ability to work quickly without sacrificing quality.
• Experience executing legal documents that require notarizations.
• Comfort with Gen AI tools – you’re excited to use AI thoughtfully to work smarter, move faster, and improve how work gets done.
• A flexible, easygoing, and adaptable approach—you’re comfortable navigating changing priorities and last-minute fire drills.
• A highly responsive and service-oriented mindset with strong follow-through.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to handle confidential information with care.
• A collaborative style and the ability to build trust across teams and levels of the organization.
• A willingness to roll up your sleeves and take on projects both large and small.

Your Education and Experience

• Bachelor’s degree preferred but not required.
• Minimum of 5 years of experience supporting executives or senior leaders in an Executive Assistant role, ideally in a finance environment.
• CA Notary Public commission is highly desirable; if not currently commissioned, willingness to obtain one is required.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
• Proven ability to handle sensitive and confidential information with discretion.   

Benefits

Benefits & Compensation

The expected salary range for this position is $105,000 – $115,000 per year, based on qualifications and experience. In addition to the base salary, employees are eligible for a comprehensive benefits package:

• 100% covered medical, dental, and vision insurance for both you and your dependents
• 401(k) plan with company matching and no vesting period
• Life and disability insurance
• Generous Paid Time Off, Paid Holidays, and Sick Time
• Paid Parental Leave
• Employee referral program
• Company and team building events
• Learning and development