Head of Facilities (Sr. Manager) - Medical Device/Pharma presso Vivani Medical, Inc

Description

We are seeking an accomplished Head of Facilities to lead site-level operations and ensure the reliable performance, maintenance, and compliance of all facility systems. This role is critical to supporting a GMP-regulated environment and upholding the highest standards in EHS, quality, and operational excellence.

The ideal candidate brings deep experience in medical device or pharmaceutical facilities management, thrives in a fast‑paced, small company, cross‑functional setting, and is a proactive, solutions‑oriented leader capable of navigating diverse challenges with independence and confidence.

Key Responsibilities

• Provide strategic and hands-on leadership for all day‑to‑day facilities operations, serving as the primary point of contact for the site and satellite facility.
• Partner across departments to troubleshoot and resolve facilities and maintenance issues that impact operational activities.
• Lead and mentor the facilities team, ensuring successful execution of multiple projects with varying complexity, timelines, and resource needs.
• Respond to off‑hours emergencies and communicate effectively with leadership during critical situations.
• Coordinate and oversee facility projects and provide technical expertise in electrical, process piping, HVAC, refrigeration, and related systems. 
• Support facility construction, renovation, and expansion activities, coordinating with internal teams, architects, engineers, and contractors; assisting with project planning, scheduling, and budget tracking; and ensuring work is completed in alignment with GMP requirements, safety standards, and facility specifications.
• Support the installation, repair, commissioning, and qualification of equipment, utilities, and processes.
• Oversee calibration, preventive maintenance, and GMP equipment monitoring programs, ensuring documentation meets current regulatory and industry standards.
• Develop and optimize CMMS workflows to accurately document preventive and corrective maintenance activities.
• Oversee EHS programs, including inspections and interactions with city and regulatory agencies, ensuring compliance with hazardous materials and waste regulations.
• Manage pest control program.
• Provide oversight for building security, janitorial services, internal logistics, and onsite events.
• Conduct routine facility walkthroughs across manufacturing, quality, and technical areas to ensure compliance and readiness.
• Maintain and manage compliance documentation; lead investigations and author/review SOPs, work instructions, deviations, CAPAs, and change management records.
• Contribute to the development and review of facility policies and procedures.
• Plan and execute change controls related to qualification and facility projects.
• Manage vendor relationships, including bid solicitation, vendor evaluations, and creation of work orders and purchase orders.
• Serve as the primary facilities liaison with property management, coordinating building services, lease‑related obligations, and resolution of site‑level issues.
• Manages operational expenses for maintenance and services; tracks costs.  Supports site OPEX; drafts CAPEX proposals; contributes to multi-year lifecycle planning.

Requirements

Basic Qualifications

• Master’s degree with 6+ years of facilities maintenance experience in medical device/pharma, OR

• Bachelor’s degree with 8+ years of experience in medical device /pharma facilities maintenance, OR

• High School diploma with 12+ years of experience in medical device /pharma facilities maintenance.

Preferred Qualifications

• 10+ years of relevant experience and/or a BS/BA in a related field.
• Strong background in regulated implantable medical device or pharmaceutical environments.
• Exceptional organizational skills with the ability to plan, coordinate, and track multiple operational projects with a high level of detail.
• Demonstrated hands‑on proficiency with GMP utilities and equipment, including mechanical and electrical systems, with strong troubleshooting, repair, and on‑the‑floor technical support capabilities.
• Experience working in cleanroom environments with knowledge of contamination‑control best practices.
• Proven supervisory experience in a highly regulated manufacturing setting, with the ability to build and lead high‑performing teams.
• Excellent written and verbal communication skills, along with strong interpersonal abilities.
• Demonstrated ability to manage multiple priorities and meet time‑sensitive deadlines.

Pay Range: $155,000 - $185,000

Benefits

• Medical
• Dental and Vision
• Flexible Spending Account (FSA)
• 401K with Company Safe Harbor Match: 100% /up to 4%
• Life Insurance
• Long Term Disability
• Home Office Stipend
• Commuter benefits