Project Cargo Coordinator, Export presso Mallory Alexander International Logistics

We are seeking a Project Cargo Coordinator to manage complex domestic and international shipments, including oversized and turnkey project cargo. This role requires strong coordination, communication, and problem-solving skills in a fast-paced, deadline-driven environment.

Key Responsibilities:

Account & Project Duties

• Manage day-to-day execution of assigned export customer accounts and project cargo shipments
• Track export project milestones and ensure all timelines and vessel cutoffs are met
• Identify, escalate, and resolve high-risk or high-cost operational issues

Customer Communication & Support

• Serve as the primary point of contact for routine export customer inquiries
• Communicate shipment status, schedule changes, delays, and operational updates
• Provide export documentation and shipment updates upon request
• Assist with export quoting and customer rate support

Export Operations & Transportation Coordination

• Coordinate inland transportation for export cargo, including drayage and over-the-road trucking
• Assign export loads to carriers and owner-operators
• Manage terminal deliveries, equipment returns, and free-time tracking
• Coordinate special export equipment requirements (flat racks, open tops, heavy-lift equipment, etc.)
• Schedule export deliveries to ports, terminals, and consolidation points
• Confirm ETDs, vessel schedules, and cargo receipt
• Track export shipments and monitor layover, detention, and port congestion issues
• Resolve day-of-export operational issues and exceptions

Warehouse & Transloading Coordination

• Coordinate export cargo unloading, transloading, consolidation, and load-out activities

Documentation & Compliance

• Prepare and review export shipping documents, including Bills of Lading, packing lists, commercial invoices, and export instructions
• Prepare and submit AES filings and other required export regulatory documentation
• Ensure accuracy and compliance of export BLs and documentation
• Coordinate with customs brokers, steamship lines, terminals, and government agencies as required

Financial & Billing Support

• Review carrier and vendor invoices for accuracy and approval
• Validate detention, demurrage, storage, and other accessorial charges
• Support accurate customer billing and assist with dispute resolution

Qualifications

• Bachelor’s degree in Logistics or related field preferred but not required
• 5–7 years of experience in Project Cargo and export logistics
• Proficient in CargoWise
• Strong knowledge of export transportation modes and international shipping practices
• Solid understanding of export regulations, AES filings, and compliance
• Excellent communication, negotiation, and organizational skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to perform effectively in a high-pressure, deadline-driven environment
• Willingness to travel locally and nationally as required for customer and project support