Admin and Facilities Partner presso Entrata

Facilities Coordination

• Coordinate with facilities and maintenance teams to ensure uninterrupted operations during the night shift.
• Monitor availability and functionality of office infrastructure and utilities, and promptly escalate issues to relevant teams.
• Support emergency or unplanned maintenance activities by coordinating with internal and external stakeholders.

Housekeeping Coordination

• Coordinate with housekeeping teams/vendors to ensure cleanliness and hygiene standards are maintained across workspaces and common areas.
• Conduct routine checks and report gaps or service issues for corrective action.
• Ensure housekeeping requirements specific to night shift operations are communicated and addressed.

Security Coordination

• Coordinate with security teams to ensure adherence to access control, visitor management, and safety protocols during night hours.
• Act as the first point of contact for night shift security-related concerns and escalate incidents as per defined procedures.
• Support implementation of safety and emergency response guidelines for night shift employees.

Cafeteria & Pantry Services Coordination

• Coordinate with cafeteria and pantry service providers to ensure timely food availability and service quality during the night shift.
• Capture employee feedback and coordinate resolution of service-related concerns.
• Ensure hygiene and food safety standards are followed and escalated where required.

Transport Coordination

• Coordinate night shift employee transportation, including cab scheduling, rosters, and issue resolution.
• Act as the escalation point for transport-related concerns and coordinate with transport vendors for timely resolution.
• Support compliance with employee safety and statutory transport requirements.

Employee Services & Engagement

• Serve as the Admin SPOC for night shift employees for facilities and employee service-related queries.
• Coordinate employee engagement activities and initiatives tailored to night shift employees.
• Support resolution of employee concerns by liaising with relevant internal teams.

Reporting & Handover

• Maintain logs, checklists, and basic MIS related to night shift admin and facilities activities.
• Provide clear handover updates to the day shift admin/facilities team.
• Support audits and compliance requirements by coordinating documentation and information.

Minimum Qualifications

• Bachelor’s degree in any discipline.
• 2–4 years of experience in administration, facilities coordination, or employee services.
• Willingness to work in a permanent night shift role.
• Good communication, coordination, and problem-solving skills.
• Basic proficiency in MS Office tools.

Preferred Qualifications

• Prior experience supporting night shift operations in a corporate environment.
• Exposure to facilities coordination covering housekeeping, security, cafeteria, or transport services.
• Understanding of workplace safety and night shift compliance requirements.
• Ability to handle escalations calmly and work with multiple stakeholders
• This role plays a vital coordination function in ensuring smooth night shift operations and a positive employee experience. The Admin & Facilities Partner will be a key point of contact for emergency coordination, service continuity, and employee support during night operations