- Ufficio in London
Description
Summary
The UK Finance and Payroll Administrator will play a critical role in supporting the finance and accounting function for our UK and Ireland companies. You will work closely with our US-based finance team and serve as the local resource for coordinating, executing, and ensuring compliance across various accounting and employee finance/payroll related tasks.
Key Responsibilities
Payroll Processing:
· Work with our external advisors to submit, review, and process payroll for our employees.
· Process all new hires, leavers, and changes for existing employees.
· Prepare pension contributions file to send to benefits broker.
Employee Benefits and Leave of Absence Management:
· Guide employees through benefits programs, including health insurance and retirement plans.
· Validate the Benefit-in-Kind costs and ensure alignment with payroll processing.
· Manage the annual benefits renewal process alongside the US-based Employee Services team.
· Process leave of absence requests and documentation to ensure compliance with statutory requirements and company policies.
Accounts Payable and Cash Management:
· Manage AP inbox, process supplier invoices, and initiate payments.
· Input cash transactions (incoming and outgoing) into Netsuite GL system and maintain daily cash balance reporting.
Month-End Close and Accounting Procedures:
· Prepare reconciliation files for Cash, Fixed Assets, Prepayments, Other Assets, Accounts Payable, and Other Payables.
· Prepare journal entries for cash related transactions, such as payroll, intercompany payments/receipts, and debit card payments.
Other Finance Tasks:
· Prepare and distribute the AR Aging Report on a weekly basis.
· Manage Timesheet inbox by processing change requests and chasing delinquencies.
· Assist with quarterly VAT reporting requirements.
· Assist with annual audit procedures and queries.
Qualifications
· Bachelor's degree in finance, accounting, or related field.
· 3+ years of experience in finance or accounting roles.
· Strong understanding of UK financial regulations, tax laws, and other processes.
· Excellent analytical skills and attention to detail, with the ability to prioritize tasks effectively.
· Exceptional communication and interpersonal skills, capable of building rapport with internal and external partners.
· Proficiency in Microsoft Office and familiarity with accounting software (e.g., NetSuite).
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