Administrative Assistant na ATS Institute of Technology, Nursing School

Description

Join ATS Institute of Technology, where we’ve been helping students achieve their educational goals since 1998. We are seeking a highly organized and proactive Administrative Assistant to provide essential support across the institute and contribute to the success of our students, faculty, and staff.

If you enjoy working in a mission-driven academic environment and thrive in a role that blends organization, communication, and student service, this position offers an excellent opportunity to make a meaningful impact each day.

Summary:

The Administrative Assistant plays a key role in ensuring smooth day-to-day operations across ATS Institute. You will provide administrative and operational support to faculty, staff, and leadership while maintaining accurate documentation, records, and compliance-related files. This position requires a dependable professional who is able to work flexible hours, including evenings, to support institutional needs.

This role serves as a reliable resource for students and visitors, supports institute-wide initiatives, and upholds the highest standards of professionalism and organization.

Duties & Responsibilities:

• Provide administrative and operational support to faculty, staff, students, and institute leadership to ensure smooth daily operations.
• Maintain accurate and confidential records, files, and documents for institutional, academic, and student needs.
• Support student services by assisting with communications, compliance tracking, documentation needs, and general inquiries.
• Assist with exam coordination, including scheduling, proctor support, and maintaining exam-related documentation.
• Serve as a proctor for exams as needed, ensuring secure testing conditions and adherence to exam policies.
• Help coordinate academic and institutional activities such as meetings, orientations, events, and informational sessions.
• Manage office supplies, inventory, vendor communication, equipment servicing, and general office organization.
• Provide front desk coverage and assist visitors, students, and staff with professionalism and excellent customer service.
• Support onboarding processes for new faculty and staff by organizing compliance materials and documentation.
• Maintain electronic filing systems, accreditation-related documentation, and program records.
• Provide basic troubleshooting support for faculty, staff, and students, including assistance with computers, printers, classroom technology, and help desk–related needs; coordinate with IT when issues require escalation.
• Perform a variety of general administrative duties to support academic operations and student success across the institute.

Why Join Us?

• Meaningful Work: Support operations that directly impact student achievement and institutional success.
• Professional Growth: Build broad experience in higher education administration with opportunities for advancement.
• Positive Culture: Join a collaborative team that values excellence, reliability, and teamwork.
• Impactful Environment: Contribute to an institution dedicated to transforming lives through education.

Requirements

Experience & Skills:

• Knowledge of standard office equipment and office management best practices.
• Strong communication skills, both written and verbal.
• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail).
• Excellent organizational and multitasking abilities.
• Ability to work independently, manage priorities, and adapt to a fast-paced environment.
• Professional appearance and demeanor.
• Ability to work flexible hours, including evenings as needed.

Education:

• High School Diploma required.
• Associate Degree or higher preferred.

Benefits

At ATS Institute of Technology, we invest in our people and culture by offering:

• Comprehensive Health Coverage – Medical, dental, and vision insurance.
• PTO & Paid Holidays – To rest, recharge, and focus on what matters most.
• Retirement Savings – 401(k) with employer match.
• Professional Growth – Tuition reimbursement and opportunities for ongoing development.
• Mission-Driven Work – Join a team committed to transforming lives through education and student success.