Logistics Documentation Specialist presso O'Hara Corporation

Description

Our Logistics Documentation Specialist will play a supporting role in the global seafood sales team of O’Hara Corporation by preparing domestic and international export shipping documents accurately and promptly for the smooth movement by ocean freight, rail and trucks.  This position collaborates with customers, sales teams, shipping companies and government agencies to ensure documents are completed in a timely manner and customers’ payments are received on time. The ideal person for this job is passionate about O'Hara Corporation's core values of Excellence, Integrity, Innovation and Passion.

Essential Duties & Job Functions:

• Enter production data from each fishing vessel into in-house database for commercial invoice, packing list and certificate of origin   
• Enter production data into USDC Seafood Inspection Program (SIP) online database to generate export health certificates, certificates of origin, IUU catch certificates
• Provide shipment information to the shipping companies for bill of lading
• Create FedEx shipments and mail original shipping documentation to our international based customers
• Proactively communicate with customers regarding shipping documents and payment timing to avoid demurrage at destination ports
• Monitor cargo vessel schedules to track shipping document status to ensure timely payments from customers
• Drive to Ballard, Fremont and Sand Point occasionally for document pickup
• Provide other office administrative assistance as needed

Work Schedule:

• Monday – Friday 8 a.m. – 4:30 p.m. in-office.   Occasional overtime/weekend work as necessary

Requirements

• Strong Microsoft Office skills
• Minimum five years of previous experience in an office support role
• High degree of accuracy and organization
• Ability to interact and communicate positively and professionally in person, on the phone, and in writing
• Strong sense of job responsibility
• Ability to prioritize tasks in a dynamic environment
• Prompt and reliable attendance
• Valid driver's license

Preferred Skills and Experience:

• 3+ years of seafood domestic and export/logistics documentation experience to China, Japan, Korea, EU countries
• Experience with USDC Seafood Inspection Program (SIP) database

Physical Requirements:

• Physical and technical requirements that meet the standards of O’Hara Corporation  
• Infrequent lifting up to 25lbs
• Frequent walking and standing for periods exceeding one hour
• Frequent keyboard use and sitting at a desk
• Frequent bending, twisting and reaching. 

Benefits

• Medical, vision and dental insurance is offered to employees and qualified dependents if elected
• If elected, 401k employee contributions begin 60 days from start date with employer match after one year of employment

Compensation:

• Salary Non-Exempt $60k-$85k DOE

O’Hara Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.