Document Coordinator - Pasadena, TX presso FloWorks

FloWorks is a leading, privately held specialty industrial supplier of pipe, valves, fittings, and related products, as well as a provider of technical solutions to the energy and industrial sectors. Headquarters in Houston, Texas, Floworks is dedicated to delivering exceptional products, expertise, and service to its customers.

Job Information

The Documentation Coordinator is part of FloWorks’ shared services team, supporting multiple departments and branch locations. This role is responsible for analyzing documentation requirements for customer purchase orders, sourcing and compiling documentation packages, and ensuring compliance with customer and vendor standards. The Documentation Specialist works closely with Expediters, Sales, and external partners as the primary point of contact for documentation-related activities.

Key Responsibilities

• Gather, organize, copy, and distribute all required documentation for customer purchase orders.
• Coordinate documentation submittals in partnership with Expediters to meet project and customer timelines.
• Maintain up-to-date document sources and ensure the latest revisions are available through various channels, including vendor websites, internal documentation libraries, and hard copy literature.
• Manage documentation workflows and tracking using Smartsheet and other internal systems.
• Serve as a liaison between customers, vendors, and internal teams to ensure all documentation requirements are met efficiently and accurately.

Qualifications:

• High school diploma or GED required
• Intermediate level skills with Microsoft Office tools (Windows, Word, Excel)
• At least 1-2 years of experience in area of responsibility preferred

Physical Demands 

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally work near moving mechanical parts
• Occasionally work around fumes, airborne particles, or toxic chemicals
• Occasionally exposure to outside weather conditions
• Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

•  Medical, Dental & Vision Insurance with multiple plan options
•  Company-paid Life and Disability Insurance
•  401(k) with company match
•  Health Savings & Flexible Spending Accounts
•  Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
•  Employee Assistance Program (includes 3 free counseling sessions)
•  Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.

FloWorks participates in the US Government’s E-Verify program.