Accounts Payable Manager presso Woodmont Properties

Description

Summary:  Supervise and manage the Accounts Payable staff in the daily routine of processing PO’s, invoices, and payments to vendors.  The oversight will include, but will not be limited to, the basic A/P function for Corporate, Commercial, Pre-Development and Residential operations, year-end 1099’s, and the training and advancement of assigned staff.

Perform accounting duties for Commercial, Industrial and Residential properties as assigned.  This will include monthly Budget Variance analysis, bank reconciliations, security deposit accounting, annual budget compilations, and Common Area Maintenance Reconciliations.

Process, code and record all invoices received for the Woodmont Properties corporate and pre-development entities, complete billbacks to various Woodmont related entities and process deposits using check scanning software.

Essential Duties and Responsibilities include the following (other duties may be assigned as needed):

Accounts Payable Manager

• Oversight and management of A/P Staff in the daily routine of processing PO’s, invoices and payments to vendors.
• Review of weekly PO Issue Logs as prepared by A/P Staff.
• Review of open PO’s and invoices at month end, prior to month end close, to ensure timely processing of invoices.
• Training of staff and assisting in problem solving.
• Oversight and management of 1099 process, including maintaining all regulatory guidelines for year-end filing.
• Management of monthly Home Depot / Lowes / corporate bill-backs to ensure timely payment.
• Maintain a comprehensive Accounts Payable Manual for Yardi.
• Delegate tasks as necessary.

Payable Processing

• Code all payable invoices for all assigned properties and ensure proper entry in Timberline or Yardi.
• Review and approve open payables daily for all assigned properties.
• Processing of monthly AMEX billback.
• Ensure that key payments, such as AMEX, Home Depot and Lowe’s, are paid in a timely manner.
• Look for ways to improve the speed of processing of payables, including pre-approval of certain invoices, completing billbacks of invoices, etc.
• Back-up for processing of demand checks from various departments, including pre-development and construction.  Ensure accurate coding on check request and post invoice into payables system.  Cut check within the same day as receiving demand check request.
• Prepare annual tax packages for various corporate and pre-development entities that are provided to third party tax preparers.  Respond to any requests for additional items from tax preparers.

Competencies:  To perform the job successfully, an individual should demonstrate the following competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical, mathematical, and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with accounting and finance or related software.
• Proficiency with or the ability to quickly learn the organization’s accounting and finance systems.

Supervisory Responsibilities      

Oversight of the Accounts Payable department.

Qualifications

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience       

• Bachelor of Sciences in Accounting or similar degree.
• Minimum of five years working with accounts payable processing.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Significant experience with large accounting software programs (Yardi and Timberline a plus)
• Significant experience working and communicating with vendors, on-site teams, and upper management.
• Ability to work independently as well as with a team.

Language Skills                                                                                                                                                                 

Ability to read, comprehend simple and complex instructions, and professional correspondence and memos.  Ability to write professional-level correspondence.  Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills          

Advanced math skills - ability to add, subtract, multiply, divide, compute ratios and financial functions.

Reasoning Ability          

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 
• Must be able to access and navigate each department at the organization’s facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work Week

5 days per week.  Exempt.