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At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 245 offices worldwide.
Job Description:- Develop a Document Management Plan (DMP) describing how the project documentation will be coordinated throughout the project lifecycle.
- Monitor and supervise the document control functions of the Contractors and ensure the DMP requirements are met and the document control procedures are followed on time and to the required standards.
- Monitor the correct set up, maintenance and end do end document management of the Owner’s EDMS, (Electronic Document Management System) to capture, track and ensure the close-out of all comments raised by technical reviews such as constructability review, design review etc.
- Determine and quote the EDMS service costs for project budgeting
- Drafting and executing the project implementation plan
- Determining the requirements for project site set-up
- Setting up and functional delivery of the project site structure
- Adding and granting access and usage rights to the user per project
- Designing, setting up and maintaining project workflows (e.g. purchasing, invoicing, RFI, Change Management, Document control, etc.)
- Providing Service Desk services to internal customers
- Training project teams and users (user training and communication)
- Testing any upgrades regarding the system
- Managing the document flow
- Providing quality control
- Managing the internal financial administration (assignment, invoicing, etc.)
- Deliver project document control against project procedures for internal, and external design and vendor documents, and projects correspondence
- Comply with the Company Records Management for Controlled and not Controlled documents
- Project filing and archiving and handover preparation
- Paper and electronic document flow within project team, and from/to contractors or vendors
- Support the use of document “team working areas” for uncontrolled documents and informal sharing
- Support the Doc Control System and Electronic Document Management System (EDMS)
Prepare document performance reports (status, progress and forecast)
- Facilitate the document closeout process and remove roadblocks to closing out all defined documentation.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. We also encourage our staff to strive to ‘make a difference’ and become involved in various working committees and forums (for example, Inclusion Working Group, Social & Wellness, Learning & Development, Corporate Social Responsibilities and Net Zero Vision).
At Turner & Townsend we offer a competitive remuneration package and company benefits.
Turner & Townsend value greatly and have a focus on Corporate Responsibilities (CR), this includes a day’s leave entitlement to support a local charity or community activity along with the opportunity to participate in several office events that held throughout the year.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from people from all sectors of the community.
Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.
Please find out more about us at www.turnerandtownsend.com/
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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