Disbursement Services Specialist II (Part-Time) presso O9800 - HOPD Mays Cancer Center
O9800 - HOPD Mays Cancer Center · San Antonio, Stati Uniti d'America · Hybrid
- Professional
- Ufficio in San Antonio
Under general supervision, ensures stakeholders receive the best service possible through a variety of general and specialized disbursement accounting activities to include processing and approval of invoices and reimbursements to assure timely payment and accurate accounting treatment.
This is a part- time hybrid position with variable hours Monday-Friday.
Responsibilities
- Performs accounting and clerical work involved in the Accounts Payable function.
- Accurately and timely processes invoices to ensure proper matching of purchases and receiving documents, proper distribution to general ledger expense accounts, according to the Texas Prompt Payment Law.
- Requires organizing and tracking workload using department prescribed processes.
- Assist financial service centers, faculty and staff on financial administrative matters related to responsibilities and business processes of Disbursement Services.
- Review, analyze and process transactions to provide technical information and instruction to personnel regarding procedures or methods and fiscal controls in processing disbursements.
- Accurately explain policies and procedures to enhance customer service satisfaction.
- Assists management with reporting, analysis and monitoring of daily activity, statistics, and workflow management.
- Responds to questions and meets deadlines for data processing, financial requirements, and transfers of funds.
- Special assignments may include but not limited to: Accurately process invoices using 3-way PO match to autopay, process credit memos and discounts where applicable.
- Scanning and distribution of invoices using Perceptive Content.
- Release or review and approval of payment requests and employee reimbursements.
- Assist with travel approvals and direct billing. Assist with compiling supporting documentation to reconcile charges.
- Review, correct entries, and prepare reconciling journal entries to include credit card journals.
- Manage or serves as back up for Disbursement Services inboxes and answers main line.
- Performs all other duties as assigned.
Qualifications
- Strong multi-tasking and organizational skills.
- Detail oriented. Attention to detail, accuracy and excellent customer service.
- Ability to be dependable and flexible to meet deadlines.
- Ability to maintain confidentiality.
- Proficiency in Microsoft Office Suite, intermediate skill in Excel.
- Proficiency in applicable financial software programs.
Education:
- Bachelor's Degree required.
Experience:
- Four (4) years of experience in governmental or commercial accounting required. Experience can substitute for the degree on a one for one basis.
