Company Management Assistant presso Oregon Shakespeare Festival

Now Hiring: Company Management Assistant
Department: General & Company Management | Reports to: Company Manager
Status: Full-Time, Non-Exempt
Hourly Rate: $22.66 | Location: Ashland, OR

This is a seasonal position with the following dates: 1/5/2026 - 6/25/2026

The Oregon Shakespeare Festival (OSF) is seeking an organized, service-oriented Company Management Assistant to support our vibrant community of artists and staff. This role is ideal for someone who enjoys balancing administrative precision with people-centered problem solving in a creative and fast-paced environment.

The Role You’ll Play

As a Company Management Assistant, you’ll provide hands-on support to OSF’s General & Company Management department, ensuring that artists, staff, and guests have what they need to thrive. You’ll help manage housing and travel logistics, coordinate hospitality and company events, and assist with transportation and office operations. You’ll also participate in an on-call rotation, providing responsive, thoughtful support to artists and company members as unexpected needs arise.

What You’ll Do

• Administrative & Department Support: Assist the General & Company Management team with day-to-day operations, communications, and guest artist services.

• Housing & Travel Coordination: Work with Coordinators to meet artist housing and travel needs; maintain up-to-date housing and scheduling tools.

• Project Management: Contribute to projects like the Welcome Book, Housing Catalogue, Week of Welcome, and budget tracking.

• Hospitality & Events: Support receptions, orientations, company gatherings, and other artist-centered events.

• On-Call & Transportation: Participate in a 24/7 on-call rotation for emergencies and transport artists, staff, or materials as needed.

• Car Share & Vehicle Management: Execute daily operations for OSF’s car-share program, including bookings, refueling, and training.

• Collaborative Support: Work closely with Safety, Stage Management, and Housing to ensure artists’ logistical and accessibility needs are met.

You’ll Thrive Here If You…

• Hold a high school diploma or equivalent (some college preferred).

• Have at least one year of professional experience in customer service, hospitality, or a related field.

• Are highly organized, adaptable, and thrive in a team-oriented environment.

• Communicate clearly and maintain the highest level of confidentiality.

• Possess strong Microsoft Office skills (Word, Excel, Outlook) and are comfortable learning new technology tools.

• Hold a valid driver’s license and maintain a clean Motor Vehicle Record (MVR).

• Enjoy problem-solving and are willing to take initiative in meeting the needs of artists and colleagues.

Preferred Qualifications

• Background in theatre, live entertainment, or company management.

• Experience using cloud-based collaboration tools (e.g., Box.com).

• Strong organizational and motivational skills; ability to work independently.

Physical & Schedule Requirements

• Ability to drive in all weather and visibility conditions.

• Frequent walking and stair climbing; occasional lifting up to 40 lbs.

• Schedule includes evenings, weekends, and after-hours requests as part of the on-call rotation.

Organizational Background 

The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre.

Statement of Purpose 

The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations. 

Company Values 

• We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employees—through concrete actions and systemic improvements. 
• We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization. 
• We believe in the transformational power of collaborative artmaking and performance. 
• We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices. 
• We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.