- Professional
About the Role
The Permitting Coordinator is a key part of Ernest’s project operations, ensuring that every construction project moves forward smoothly and in full compliance with local regulations. In this role, you will manage permits across multiple jurisdictions, each with its own requirements, timelines, and processes. You’ll work closely with city officials, inspectors, internal teams, and field technicians to ensure all documentation is accurate, complete, and submitted on schedule. This role is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and is eager to build streamlined permitting processes as Ernest continues to scale.
What You’ll Do
Own the full permitting process end-to-end, ensuring all required permits are accurately prepared, submitted, and approved within project timelines.
Prepare, submit, and track permit applications and associated documents across multiple jurisdictions, each with unique requirements and workflows.
Coordinate all permitting-related inspections, ensuring sites are compliant, accessible, and properly prepared ahead of scheduled visits.
Maintain proactive communication with city officials, inspectors, vendors, and internal teams to clarify requirements, address questions, and resolve issues quickly.
Keep detailed, up-to-date records of permit statuses, expirations, documentation, and deadlines, ensuring full visibility for the project team.
Identify potential permitting bottlenecks or risks early, and recommend practical solutions to prevent delays and maintain project momentum.
Contribute to the creation and optimization of permitting workflows, templates, and SOPs as the company scales and regulatory needs evolve.
What You’ll Need
Strong organizational skills and exceptional attention to detail, with the ability to manage large volumes of information, documents, and deadlines without losing accuracy.
Excellent written and verbal communication skills, capable of clearly conveying requirements, updates, and next steps to internal teams, inspectors, vendors, and municipal contacts.
Proven ability to manage multiple permits, jurisdictions, and timelines simultaneously in a fast-paced environment, prioritizing effectively to keep projects on schedule.
A proactive, solutions-oriented mindset with the ability to interpret and navigate varying municipal codes, permitting processes, and regulatory requirements.
Comfort and adaptability in a startup environment, contributing to the development of new processes, improving workflows, and adjusting quickly as the organization grows and evolves.
Who We Are at Ernest
Ernest is the modern construction company reinventing the $1 trillion dollar annual commercial service and construction industries. Our mission is to provide personalized, technology-powered mechanical, electrical, and plumbing services for commercial and construction clients of all sizes. From re-wiring an outlet on a commercial property to working on a ground up new construction project - we have the most experienced and knowledgeable technicians for the job.
At Ernest, no two days will ever be the same and you'll have the opportunity to help solve big problems, with a refreshing balance of team support and ownership of your work. You’ll get to be part of our growth as we expand across the United States and into additional service offerings.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.
Ernest is an equal opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment. We celebrate diversity and welcome applicants from every background and life experience. We use E-Verify to confirm the identity and employment eligibility of all new hires.
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