- Professional
- Ufficio in Antwerp
Wood is recruiting for a Subcontracts Administrator to join its Projects – Process and Chemical Team, focusing on engineering, procurement and construction of complex plants in the Chemical, Petrochemical and Energy industries. The position will be based in Antwerp, with a first assignment onsite for an important ongoing project.
#LI-Onsite
The Role
Being part of a multi-cultural integrated team, will report to the Subcontract Administration Manager.
Our Clients and Projects
Designing the future. Transforming the world.
You will be working for major international clients in the energy market and material market, and you will be part of a team results focused that will provide technical solutions.
What we can offer
- Meaningful and interesting projects delivered to leaders of industry across chemical, petrochemical, oil&gas and emerging energy sectors
- Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Responsibilities
The key objectives for this role are:
- Review in detail and approve the Contractor's progress payment certificates (PPCs) in accordance with the Contract, obtain all internal (Wood) and external (Client) authorizations and issue the authorization to invoice letter to Contractors
- Review Contractor’s additional compensation requests and offers, negotiate and agree with Contractor and issue the relevant Orders (CO), obtain all internal and external authorizations, and send the CO to Contractor for execution. Once the CO will be completed, verify the final cost proposal from Contractor and approve
- Organize weekly subcontracting meetings to discuss open commercial items and issue on a weekly basis the relative notes of meeting
- Approve the unit rate remeasurement (pre and as built) in accordance with the contractual method of measurement and preambles. Following the verification of unit rate remeasurementby the Subcontracts Specialist, if any disputes arise, inform Subcontract Administration Manager and organize a dedicated meeting to discuss the matter with the Contractor
- Assure that extra works, claims, back charges, penalties and close out of the contract are performed / processed in accordance with the Project Subcontract Administration Procedure
- Update each month the “Subcontract Administration Report” including all COs and PPCs issued within the month
- Monitor the official correspondence between Wood and Contractors and inform the subcontract administration manager for any critical issues
- Draft letters to reply to Contractors and send them to Subcontract Administration Manager review
- Follow up insurances and bank guarantees and inform Subcontract Administration Manager for the ones that are expiring in the next month
- Ensure that all contract, unit rate accounting and CO documents are properly filed and in auditable conditions
- Draft Contract Revisions to formalize the extra works for Subcontract Administration Manager review and approval
- Assist Subcontract Administration Manager for the evaluation of claims assessment and follow up until the final settlement and issue of the settlement agreement
- Assist the Subcontract Administration Manager in resolving disputes with contractors, about contractor's contractual obligations, and participate, as required to the claim meetings with contractors
Qualifications
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges
Expected:
- B.Sc./M.Sc. in Engineering or a technical degree with minimum 2 years of experience in Subcontracts and Subcontracts Administration at site for Chemical and Oil & Gas industries
- Fluent in English
- Experienced in MS Office programs with complex Excel files
- Good communication and leadership skills
- Used to work in an integrated team on complex projects
- Capable to supervise one or more Subcontracts Specialist
- Eligible to work in Belgium
- Availability to work at construction site
Desirable:
- Previous experience in Belgium
- Fluent in Dutch
