Program Coordinator - Addiction and Recovery Program, Family & Community Medicine - Center City presso Jefferson Health

Job Details

The Program Coordinator manages the administrative and operational activities of both the Certified Recovery Specialist (CRS) Program within the Sheller Consult and Bridge Program and the Addiction Medicine Fellowship Program.

Job Description

This role is responsible for patient data tracking, program organization, credentialing support, data collection, and monthly reporting to funders. In addition, the Coordinator ensures the fellowship program runs smoothly and maintains full compliance with all accreditation standards. Serving as a key point of contact for fellows, faculty, and institutional departments, the Coordinator must be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced academic environment. Other duties may be assigned at the discretion of the Program Manager.

Essential Functions:

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Serve as the primary administrative contact for the CRS and Fellowship programs, assisting with onboarding, scheduling, rotations, and time-off requests.
• Coordinate the development, implementation, and tracking of program initiatives to ensure timely completion.
• Manage patient, fellow, and program data systems; compile and analyze data for internal use and external reporting.
• Prepare and submit accurate reports to funders, stakeholders, and accrediting bodies.
• Support credentialing and compliance requirements for CRS staff; maintain certification, licensure, and training records.
• Ensure continuous compliance with ACGME standards, including preparation for site visits and maintaining records in ADS.
• Manage fellowship recruitment, including ERAS applications, interview scheduling, applicant communication, and NRMP coordination.
• Coordinate faculty lectures, meetings, evaluations, and educational activities.
• Organize and attend CCC and PEC meetings, preparing agendas, minutes, and follow-up documentation.
• Safeguard confidential data and ensure proper protections against unauthorized use or disclosure.
• Plan and execute program events such as orientation, graduation, and didactic sessions.
• Support audits, quality improvement initiatives, and special projects or other tasks as assigned by the Program Manager.         

Education & Experience Requirements:

• Bachelor’s degree required, Master’s degree preferred.
• Previous experience in project coordination and data management required. 
• Previous experience in the opioid/overdose crisis preferred. 
• Previous experience as a coordinator for an ACGME-accredited residency or fellowship program preferred.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Jefferson University Physicians

Primary Location Address

833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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