Accounts Receivable Coordinator presso ONTIVITY LLC

Description

Accounts Receivable Coordinator

Summary:

We are seeking a detail-oriented and organized Accounts Receivable Coordinator to join our finance team at a leading national infrastructure services company. The AR Coordinator will be responsible for preparing, reviewing, and issuing accurate invoices for construction projects, ensuring compliance with contract terms and company policies. This role plays a critical part in maintaining the company’s cash flow, project profitability and strategic vendor relationships.

Attributes of Ontivity

1. Stable – Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity

2. Safe – Your wellbeing is our top priority and core value

3. Competitive – Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits

4. Resourceful – Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies

5. Career Focused – We invest in you through technical training and professional development

6. Dynamic – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be

7. Meaningful – Your work impacts every American in a critical infrastructure field

Key Responsibilities:

• Generate and process invoices based on project milestones, time and materials, or contractual terms
• Review work orders, purchase orders, and service agreements to ensure billing accuracy
• Collaborate with project teams to verify billable work and resolve discrepancies
• Maintain billing records and ensure timely entry into accounting systems
• Monitor accounts receivable and follow up on outstanding invoices
• Respond to customer inquiries regarding billing issues and provide resolution
• Ensure compliance with internal controls and external audit requirements
• Support the Accounting team with ad hoc financial tasks and reporting
• Professionally interact with internal and external customers
• Review and verify posted customer payments for accuracy and help resolve any payment discrepancies.
• Send routine collection emails and statements to customers with overdue balances, escalating issues as needed.
• Support accounting team during month-end close by providing AR reports and documentation.
• Other duties as assigned

Physical Demands:

• Must be able to pass pre-employment screening and background check
• Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
• Position requires working indoors in a professional office atmosphere

Minimum Qualifications:

• Must be a team player with excellent communication and organizational skills
• Confidential in nature to deal with difficult, sensitive and confidential issues
• Proven customer service skills and overall understanding of customer billing
• Self-disciplined in time management and prioritization abilities

Supervisory Requirements:

This position does not have supervisory requirements

Position Type and Expected Hours of Work:

This is a full-time position, Monday through Friday, standard business hours.

Travel:

No travel requirements are expected for this position.

Required Education and Experience:

• High school diploma or equivalent
• Associate degree in accounting or business preferred, or 2+ years of billing or accounting experience in a related field.

Our Benefits:

• Health, dental, and vision plans (for team members and their families)
• Financial planning through our 401(k) program
• Additional benefits including life and disability insurance
• Holiday and paid time off

Qualifications