Administrative Assistant - PIF & APS presso Bell Bank

The Administrative Assistant provides essential support to the Pay It Forward (PIF) & Administrative Project Support (APS) teams, contributing to the success of internal programs that enhance employee experience, culture, and community engagement. This role ensures smooth day-to-day operations through thoughtful coordination, communication, and attention to detail. This individual is proactive, organized, and passionate about creating a positive and professional environment for employees and customers alike.

Responsibilities

• Support a variety of administrative and culture-related initiatives, ensuring timely and accurate execution.
• Assist with the preparation and distribution of materials for employee recognition, onboarding, and leadership programs.
• Maintain and organize program-related documentation, reports, and tracking systems.
• Provide backup support to the PIF and APS teams, ensuring continuity of service and responsiveness.
• Coordinate logistics for internal events and celebrations, including materials, communications, and follow-up.
• Monitor and manage office supply needs for the 10th floor, maintaining organized productivity areas.
• Contribute to team development by participating in training and sharing knowledge during staff meetings.

Bell Bank Culture, Policy and Accountability Standards:

• Know by name and face as many customers and employees as possible, calling them by name as often as possible.
• Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.
• Know, understand, and live the company values and bottom line.
• Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.
• All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.
• Prompt and reliable attendance.
• Perform other duties as assigned.

Education, Experience, and Other Expectations

• High school diploma or GED required
• 1-2 years of customer experience preferred
• Experience using SharePoint & Microsoft products: Outlook, Word, Excel, preferred

Skills and Knowledge

• Strong interpersonal and communication skills, with a customer-focused mindset.
• Ability to manage multiple priorities with flexibility and discretion.
• Commitment to confidentiality, especially when handling HR-related information.
• Proficient organizational skills and high attention to detail.