Project/Program Manager II (Youth Well-Being Program Coordinator) presso King County, WA

About the Department

Public Health-Seattle King County (PHSKC) is the metropolitan health department serving all of King County. The mission of PHSKC is to eliminate health inequities and maximize opportunities for every person to achieve optimal health. The Health Sciences division of Public Health is dedicated to improving the health and well-being of residents through innovative, evidence-based programs and services. This Program Coordinator (PPM II) position will support Public Health’s Cannabis, Commercial Tobacco, and Vaping Prevention (CCTV) program and the (BSK) Community Well-Being Initiative (CWI) within Public Health’s Health Sciences division. The Community Well-Being Initiative aims to build community capacity to address youth mental health using a youth-centered and community and equity driven approach. The CCTV program aims to reduce youth use of and harm and from cannabis and commercial tobacco topics, to assure opportunities for cessation, and to reduce exposure to secondhand smoke through community partnerships and community-informed programs.

This Program Coordinator (PPM II) position will support Public Health’s Cannabis, Commercial Tobacco, and Vaping Prevention (CCTV) program and the Best Starts for Kids (BSK) Community Well-Being Initiative (CWI) within Public Health’s Health Sciences division. The Community Well-Being Initiative aims to build community capacity to address youth mental health using a youth-centered and community and equity driven approach. The CCTV program aims to reduce youth use of and harm and from cannabis and commercial tobacco topics, to assure opportunities for cessation, and to reduce exposure to secondhand smoke through community partnerships and community-informed programs. This position will report to the Strategic Advisor in the Community Well-Being Initiative team.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

This typical work week is normally Monday through Friday, 8:00 a.m. to 5:00 p.m.

Remote and Onsite Work

The 1-2 days a month team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is Chinook Building - 401 5th Ave. Seattle, WA 98104 and Tukwila – 645 Andover Parkway S., Suite 200, Tukwila WA 98188. 

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Position Duties

This position’s breakdown of time would be approximately 50% CWI work and 50% CCTV work.

• Participate in planning and program development for the PHSKC’s CCTV and BSK CWI strategies with the respective teams and leads.?
• Execute contracts and contract amendments with the support of the program Leads.?
• This may include developing templates and workflows, negotiating scopes of work, assisting to develop budgets, helping partners to provide needed documentation for contract execution (e.g., proof of insurance), and helping to ensure contracts are executed in a timely fashion.
• Ensure that contract management is being conducted according to PHSKC and BSK guidelines.?
• This can include processing invoices, gathering financial reports, and conducting site visits Assist in the creation, tracking, and improvement of a fiscal monitoring program for contractors, in cooperation with program Leads and the Health Sciences and Best Starts for Kids fiscal teams.
• Assist in creation and maintenance of invoice review and approval processes, including checking invoices for accuracy and appropriate documentation, and approving for payment.?
• Provide technical assistance to providers as needed to ensure they are submitting timely invoices and meeting their reporting requirements, including contractor meeting, trainings, and guidance.?
• Support internal and external document organization and management via Microsoft Teams, Sharepoint, and other platforms as appropriate.?
• Support partnerships with the other programs for young people in King County and work to coordinate efforts to maximize resources and results.
• Assist the programs with developing and managing types of solicitations, including Requests for Proposals (RFPs), to meet program goals.?
• Support grants program monitoring and evaluation by working with program leads to track, analyze, and report fiscal and program indicators.?
• Participate in and support the implementation of CCTV and BSK CWI provider learning circles and convenings.
• Perform other related duties as assigned.

Minimum Qualifications

Ideal Candidate:

• Solid understanding of equity and social justice principles and practices, and the effects of place-, race- and policy & systems-based inequities on marginalized communities and populations.
• Two years of recent experience with fiscal contract management or monitoring and/or equivalent education and experience.?
• Professional, personal and/or educational experience and interest within mental health, substance use prevention, public health and/or youth development or related fields.?
• Experience negotiating terms of contracts or similar formal agreements, and/or equivalent education and experience.
• Demonstrated professional level organizational skills, tracking multiple projects at once, and giving attention to detail.
• Demonstrated ability to design and implement systems for financial and/or information management?
• Demonstrated ability to communicate technical information effectively to diverse audiences.?
• Demonstrated high-level professional communication skills, both written and verbal.
• Ability to collaborate and build consensus across diverse partners and community members.
• Ability to multi-task and work in stressful situations involving changing deadlines and expectations.
• Demonstrated ability to work independently and as a member of a team.?
• Ability to develop formal written reports for professional and community audiences.
• Demonstrated ability to develop and maintain collaborative partnerships with stakeholders.
• Advanced knowledge of Microsoft Office 365, including Sharepoint, Excel, Teams and Outlook email or demonstrated ability to learn new software systems and use them for information and document management?
• Have the ability to travel around the county in a timely manner.

Desired Candidate:

• Bi/multilingual
• Awareness and knowledge of resources in King County related to youth mental health, substance use, and/or emotional well-being

Other Qualifications

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

Everyone that qualifies

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume
• Cover Letter/Letter of Interest

(Please note: Additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to provide proof of Basic Life Support (BLS) / CPR (if applicable).
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. (and Pre-employment Physical, if applicable).
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

Non Represented

Contact

For more information about the application process please contact Alexis Owens at [email protected]

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