Grant Specialist Supervisor presso INDIAN HEALTH COUNCIL INC

Description

Since 1970, Indian Health Council, Inc. (IHC) has provided high-quality, compassionate healthcare and support services to the nine Federally recognized American Indian tribes in north San Diego County. With more than 200 employees serving 2 clinic sites, IHC is proud of the diversity of its staff as a reflection of the community it serves. The reward of working at IHC is more than a paycheck and excellent benefits; it is the impact and contribution to the Tribal community that employees value most. If you are passionate about improving the overall health and wellness of our tribal community, IHC is looking for people like you.

About Us
• Patient-Centered Care: Medical, Dental, Behavioral Health, Pharmacy, Social Services
• Research focused: Community Based Participatory grant-funded research programs; we are a Native American Research Center of Health (NARCH).
• Accredited as an ambulatory health care center by AAAHC

Our Philosophy
At IHC, we believe in empowering our patients with knowledge to achieve their healthcare goals. We strive to treat the whole person using a multifaceted approach to include physical, mental, emotional, and spiritual aspects of health and wellbeing.

Our Benefits
PPO medical, dental, and vision insurance with low employee contribution; company-paid life and disability insurance; malpractice coverage for providers; 403B retirement with company matching; generous PTO and Sick time; 14 paid holidays; paid jury service; and paid bereavement leave; reimbursement for professional license(s), and certifications such as CPR and continuing education units. Our facility also qualifies as a high-need area for provider CA State and Federal Loan Repayment Programs.

Job Description

Reports To: CFO

FLSA Status: Exempt

Classification: Regular, Full-time

Schedule: Monday – Friday 1.0 FTE

Location: Onsite, position may be assigned to work at both IHC locations

SUMMARY: Supervises, trains, and provides oversight of Fiscal grant staff to ensure compliance with proper grant financial management; prepares budgets and conducts fiscal monitoring and reporting for grants and contracts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The information in this job description indicates the general nature and level of work performed. It is not designed to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job position. Duties and responsibilities may change (be assigned or removed) at any time with or without notice.

1. Plan and organize the daily operations of the department, or sub-section of the department and ensure that employees understand their duties or delegated tasks as assigned.

2. Implement, train employees, and monitor compliance with department policies, procedures, rules, and regulations. Contribute information to continuous quality initiative (CQI) activities.

3. Supervise and coordinate the work of subordinate employees, by establishing work schedules, creating assignments, setting priorities and monitoring productivity, and time and attendance. Responsible for ensuring adequate staffing coverage in accordance with minimum staffing plans.

4. Develop and communicate individual goals for subordinate employees, monitor and evaluate employee performance through the review of completed work assignments and work techniques. Identify employee development and training needs and ensure that training is obtained. Make recommendations for personnel actions.

5. Assist with implementation of grant accounting systems and control procedures.

6. Provide oversight to Fiscal Department grant staff to ensure compliance with proper grant financial management.

7. Assist Department Directors and Grant Coordinators in overseeing and coordinating grant financial activities.

8. Participate in and support grant staff in the preparation of expenditure budgets for awarded grants. Interact with Department Directors and develop strategic plan for each grant account.

9. Work with Directors to ensure ongoing monitoring and reporting on progress towards objectives in each active grant.

10. Ensure compliance with grant regulations including researching and communicating them to Administration, Department Directors, and Grant Coordinators as appropriate to assist in proper grant management. Regulations encompass the guidance, requirements, rules, conditions (standard and special), etc. relating to a specific award that governs the operation, reporting, allowable expenses, etc.

11. Track grant end dates and provide to Executive Staff.

12. Maintain and review grant accounts, including financial reports, to verify accuracy and appropriateness of grant-funded transactions, including payroll, A/P, and journal entries ensuring compliance with generally accepted accounting principles (GAAP) and OMB 2 CFR 200 guidance. Verify with source documents as necessary. Make corrective entries or recommendations as needed.

13. Oversee and maintain a process to prepare monthly closing journal entries for grant funds.

14. Coordinate and oversee the provision of monthly financial reports to Administration, Department Directors and Grant Coordinators as appropriate to assist with proper management of grant funds.

15. Assist Department Directors, Administration, and others as appropriate with any and all inquiries in reference to their grant accounts, including providing financial analyses as requested with emphasis on identifying variances and forecasting to ensure appropriate and timely use of grant funds.

16. Assist with internal grant reviews.

17. Prepare and submit budget and statistical reports to funding agencies, for staff and special projects as required.

18. Reconcile and balance grant accounts. Invoice appropriate funding agencies.

19. Respond to funding agency requests for information and participate in funding agency reviews.

20. Maintain record systems in accordance with the government and regulatory agencies.

21. Assist independent auditors with year-end audit.

22. Position may be reassigned during activation of EOP.

SUPERVISORY RESPONSIBILITIES

Manages one or more subordinate employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring under consult with the Chief Financial Officer and training employees; planning, assigning, and directing work; appraising performance; rewarding, and disciplining employees; addressing complaints and resolving problems.

TRAVEL & DRIVING REQUIREMENTS

· Travel may be required for this position.

· Driving is not required for this position.

EDUCATION AND/OR EXPERIENCE

· Associate or Bachelor Degree in finance, accounting, or other related field preferred.

· Minimum five (5) years professional accounting and management experience required.

· Minimum three (3) years grant experience required.

· Two (2) years supervisory or leadership experience preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

· Knowledge of fund accounting, budgeting, and research techniques to analyze data and make recommendations.

· Knowledge of accounting practices to understand and interpret various accounting systems.

· Knowledge of computer information systems to present statistical and narrative accounting and auditing reports.

· Ability to evaluate accounting systems.

· Ability to maintain effective working relationships.

· Microsoft Office 365, Teams (video conferencing and meetings), Share Pint with emphasis on Excel skills including the ability to create complex spreadsheets.

· Accounting and financial software.

· Grant software.

· Utilization of Paycom, PandaDoc, and PolicyTech systems.

CERTIFICATES, LICENSES, MEMBERSHIPS AND REGULATIONS

· Current CPR certification or attainment within 6 months of hire.

· Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray and urine drug screen test.

· Health must be adequate to perform all duties of the position.

· Must pass criminal background check.

WORK ENVIRONMENT

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.

· Indoor office environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job position. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk and stoop. The employee must regularly lift and/or move up to 10 pounds; may frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

CUSTOMER RELATIONS

1. Respond promptly and with caring actions to patients and employees.

2. Maintain professional working relationships with all levels of staff, patients, and the public.

3. Be part of a team and cooperate in accomplishing department/organizational goals and objectives.

QUALITY MANAGEMENT

1. Display knowledge of normal signs of human development and ability to assess and provide age-appropriate care.

2. Contribute to the success of the organization by participating in quality improvement activities.

SAFETY

1. Maintain current knowledge of policies and procedures as they relate to safe work practices.

2. Follow all safety procedures and report unsafe conditions.

3. Use appropriate body mechanics to ensure an injury free environment.

4. Follow all infection control procedures including blood-borne pathogen protocols.

HIPAA/COMPLIANCE

1. Maintain privacy of all patient, employee, and volunteer information. Access such information only on a need-to-know basis and for business purposes only.

2. Comply with all regulations regarding corporate integrity and security obligations.

3. Report unethical, fraudulent, or unlawful behavior or activity.

Indian Preference shall be given in accordance with IHC’s Policies and Procedures.

Qualifications