Administrative Manager presso University of Oklahoma Health Sciences Center

Provides leadership and oversight for the donor cadaver program, managing day-to-day operations and ensuring effective communication and outreach to prospective donors, donor families, internal departments, vendors, and external university representatives.

Duties:

• Manages the day-to-day operations of the Willed Body Program (WBP) including financial, administrative, and budgetary functions.
• Oversees all written and oral communication duties with donors, donor families, internal stakeholders, and other universities
• Coordinates all cadaver management duties including transportation, embalming quality assessment, cremation, preservation, documentation, identification, and final disposition of cremated remains.
• Works closely with the Oklahoma Anatomical Board to develop and maintain standard operating procedures, ensure regulatory compliance, and manage required reporting.
• Implements best practices and monitors quality assurance activities to maintain and enhance continuous improvement processes in alignment with industry and university standards.
• Prepares department budget in conjunction with the finance team.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into TAL, tracks leave, and special pays.
• Supervises office staff.
• Responsible for hiring, terminations, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development.
• Anticipates staffing needs by analyzing workflow and strengths of employees.
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Develops departmental policy by analyzing current procedures, work issues, and current events.
• Maintains policy and procedure manuals and documents process.
• Plans and coordinates special activities and projects, which includes representing department or college at various meetings.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Performs various duties as needed to successfully fulfill the function of the position.

Required education: Bachelor's degree, AND:

• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.  

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)      
• Detail oriented for accuracy of data and information  
• Highly organized and ability to handle multiple projects and deadlines      
• Ability to communicate well and build rapport with students, faculty and staff       
• Ability to produce reports       
• Ability to multitask and meet deadlines in a timely manner

Certifications: None

Working Conditions:

• Physical: 
  • Sit for prolonged periods.  
  • Communicate effectively.  
  • Engage in repetitive motion.  
  • Ability to assist other team members in moving bodies and equipment. 
  • Use of computer, calculator, and telephone.  
• Environmental: 
  • Standard office environment, morgue, and anatomy laboratory.

Departmental Preferences:

• Bachelor's degree in Funeral Science, Biological Sciences, Anatomy, Business, or other related field.
• 24 months experience as a manager or administration in Funeral Home, Morgue, Anatomy Lab, Academic Institution. 

Supervision:

• Morgue & Laboratory Manager
• Administrative Finance Coordinator
• Part-time Morgue Support

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.