CONTROLLER presso Volunteers of America Northern Rockies

Description

Controller

Classification: Exempt

Reports to: Chief Financial Officer
Date: October 2025

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA, we are committed to providing opportunities that help staff grow and enhance their skill sets.  As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

­­­­­­­­­­­­­­­­­­JOB DESCRIPTION

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Summary/Objective

The Controller is responsible for carrying out assigned accounting responsibilities and coordinating clerical functions in designated finance service areas, including accounts payable, cash receipts, fixed assets, and general accounting. These duties include reporting requirements, compliance, and audit activities associated with Volunteers of America Northern Rockies (VOANR) corporate accounting and fiscal services, in close collaboration with leadership and the finance team.

Essential Functions

• Oversee daily accounting operations, including accounts payable, receivables, and payroll management.
• Maintain the knowledge necessary to administer organizational financial service activities while adhering to sound internal control protocol, GAAP, FASB, 2 CFR 200 Uniform Guidance Federal/State regulatory requirements, VOANR policy, and grantor or donor contract requirements and intentions.
• Leads and oversees the month-end close process, ensuring accurate and timely financial statements in collaboration with the finance team.
• Oversight of various accounting processes associated with assigned grants and contract funding sources. Ensure adherence to reporting requirements as necessary.
• Produce financial reports to create information needed for organizational decisions and financial reporting. 
• Oversees all audit processes, ensuring complete and accurate documentation, timely delivery of schedules and financial reports, effective collaboration with external auditors, and strong defense of organizational policies and practices.
• Analyze program reports, general ledger account reconciliations, and monthly expense allocations for reasonableness and accuracy according to standard accounting principles.
• Provide training to program leaders and staff on financial processes and requirements.
• Monitor expenditure activity to ensure compliance with internal control policies while securing all required authorizations.
• Uphold compliance with all regulatory, legal and contractual obligations by working collaboratively with the Legal and Compliance team to monitor requirements, implement necessary controls, and address areas of risk.
• Monitor financial trends and mitigate threats.
• Monitor aged receivables and payables report ensuring timely reimbursement and payment.
• Ensure appropriate expense allocations to programs, service areas, and grants.
• Maintain audit readiness for all records and work collaboratively with the Senior Administrator of Budgets and Forecasts for various monitoring visits and review processes.
• Maintain financial records and supporting documentation in accordance with audit and record retention requirements, including bank transactions, draw and loan requests, fixed asset schedules, labor distribution, and the organization’s master controller files.

Competencies

• Maintain an excellent comprehension of Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately carry out all job duties.
• Assist with maintaining software systems utilized in the financial service area.
• Stay current on regulatory and other requirements impacting the service area.
• Embrace and understand technology in order to maximize organizational efficiency.
• Maintain confidentiality and use proper discretion.
• Solutions-based consultation.
• Ethical and effective communicator.
• Accounting, contract, and grant comprehension.
• Relationship management.
• Demonstrates integrity, accountability, and sound judgment.
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values.

Supervisory Responsibility

This position has direct supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position.  Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5:00 p.m.  Occasional evening and weekend work may be required as job duties demand.

Travel

Limited travel may be expected for this position.

Required Education, Experience, or Eligibility Qualifications

• A bachelor's degree in accounting and three years of accounting experience.

Preferred Education and Experience

• Bachelor’s degree in accounting, CPA or CMA certification and five to eight years experience in the accounting field.

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.  Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.  If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.

Qualifications