Job Title: Child Nutriton Accounts Payable Wage/Hour Status: Nonexempt
Reports to: Director of Child Nutrition Pay Grade: 5 – 226 Days
Department: Child Nutrition Updated: October 2025
Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures. Follow all USDA child nutrition program rules, regulations, and guidelines.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficiency use of calculator and office machines
Ability to communicate effectively
Experience:
Minimum of three years accounting or other business related experience at clerical level Major Responsibilities and Duties:
Accounting
1. Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
3. Detect and resolve problems with incorrect orders, invoices, and shipments. 4. Contact district personnel and vendors to correct or obtain information needed. 5. Confirm balances in accounts for all requisitions.
6. Prepare and distribute paid invoices at designated times.
Data Entry
7. Input accounting data into the accounting system.
Records and Reports
8. Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
9. Compile, maintain, and file all reports, records, and other documents as required 10. Maintain vendor files and set up new accounts and make changes as they occur.
Other
11. Communicate the current status of invoices to campus staff.
12. Prepare correspondence using a personal computer.
13. Receive incoming calls, answer questions, and direct calls to the proper party.
14. Keep informed of and comply with state and district policies and regulations concerning primary job functions.
15. Use district vehicle to collect bank deposits.
16. Assist in campus kitchen as cashier/server
17. Other job duties as assigned.
Supervisory Responsibilities:
None.
Equipment Used:
Copier, calculator, computer, and printer.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. Repetitive hand motions; prolonged use of computer. May be required to lift up to 20 pounds.
Prolong standing when assisting in campus kitchen
