Accounts Payable & Purchasing Specialist presso TRAVIS COUNTY WATER CONTROL AND IMPROVEMENT

Description

Class Title: Accounts Payable & Purchasing Specialist

EEOC: Office and Clerical

FLSA: Non-Exempt

Summary of Position

Performs clerical, administrative, data processing, and accounting work, assisting the Chief Accountant.

Organizational Relationships

1. Reports to: Accounting Supervisor
2. Directs: This is a non-supervisory position.
3. Other: Has frequent contact with vendors and other outside entities such as other political subdivisions and utilities.

Examples of Work

1. Maintains general ledger information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
2. Maintains accounting ledgers by posting/reviewing accounting transactions of intermediate dollar value and complexity, ensuring transactions are processed
3. Collect all purchase tickets, analyze, match to invoices, process accounts payable checks, maintain records of all vendors, and process 1099s at year-end.
4. Collect tax collection information from the Tax Assessor and enter it into spreadsheets.
5. Order uniforms and any related items for employees and new-hires. Order any safety equipment, ie., gloves, safety signs, logos.
6. Run the mail machine and the postage machine on monthly billing days.

Peripheral Duties

Provides backup to all administrative positions.

Tools and Equipment Used

Computer, 10-key calculator, phone, fax and copy machine, mail, and postage machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk, or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low to moderate due to the use of the mail machine and postage machine.

Qualifications