Commercial Team Assistant presso Bauer Media Outdoor UK

Bauer Media Outdoor UK is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio. Our talented team of over 650 people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.   

At Bauer Media Outdoor, we are committed to Creating the Future of Media. We’re at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.  

We’re seeking a Commercial Team Assistant to provide vital operational, administrative, and HR support to the Commercial Team. This London-based hybrid role is located at our Soho head office.

What you will be doing…

• Organising and booking travel, accommodation, restaurants, and catering (including breakfast, lunch, and refreshments) for the Commercial Team.
• Coordinating weekly internal team and external client meetings, managing diaries, logistics, refreshments, and guest hospitality.
• Assisting with company and industry events such as cultural events, conferences, and awards ceremonies.
• Managing payment processes within the Commercial Team by liaising with Procurement and Finance teams, setting up new suppliers, raising and monitoring purchase orders in D365, and ensuring invoices are processed on time.
• Uploading and reconciling expenses in SAP Concur.
• Providing ad-hoc administrative support to PAs and the wider team as required.

HR Administration

• Drafting and issuing formal HR documentation, including contracts, offer letters, and employment changes (starters, leavers, personal details updates), and maintaining employee records.
• Supporting onboarding processes by coordinating inductions, arranging office equipment, and liaising with the Tech team to ensure new starters have a smooth introduction.
• Managing the quarterly Sales Incentive Schemes, ensuring submissions are completed accurately and on time for Payroll.
• Running ad-hoc analytics, e.g., team holiday allowance reports.
• Coordinating the Long Service Awards process to recognise employee milestones and contributions.
• Liaising closely with Payroll and the People team to support wider HR initiatives.

What we’re looking for…

• Experience in an Administration and/or a Team Assistant role
• Able to manage multiple tasks effectively and prioritise workload to meet deadlines
• Ability to remain calm and work well under pressure in a fast-paced environment
• Able to build and maintain strong relationships with internal and external stakeholders
• An effective communicator, confident in engaging with individuals at all levels
• Proficiency in Microsoft Office including; Outlook, Word, Excel & PowerPoint

What is in it for you

• Salary of £30,000 + 8% core bonus
• Flexible working and a hybrid setup that gives the freedom to have your work -life balance. (This usually looks like 3 days in the office and 2 days working from home).
• Enjoy 25 paid holidays, including those well need bank holidays!
• Company Pension Scheme Contribution of up to 8%
• Stay healthy with our Healthcare Cash Plan
• Life Insurance and group income protection scheme
• Cycle to Work Scheme + Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers
• Make a difference with our charity volunteer days. It feels great to give back!

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.

If you need this job description in another format or need any adjustments for your application/interview process, please let us know at [email protected]