- Junior
- Ufficio in Norman
- Communicate when you make changes that impact other departments.
- Meet with executives weekly to keep open communication on the Fleet operations
- Ensure you know where every asset is to the best of your ability that the fleet department is responsible and have that logged somewhere for other employees to be able to utilize.
- Maintain, Log and Update HCSS Telematics
- Maintain, Log and Update FordPro Telematics
- Add new equipment into FordPro, Fleet Records Excel, Driver Log Excel, and HCSS Telematics
- Order Trans-Tel company logo vinyls as well as identifying decals for all assets
- Order Subcontractor Magnets for assets applicable
- Register & Link FordPro equipment to assets internally
- Must Maintain vehicle Registrations are kept up to date and communicate when expirations are coming near to ensure all vehicles stay in state compliance
- Record / File Completed Work Orders and other documents pertaining to assets.
- Audit the Mechanics work after completed
- Log Drivers / Operators of each asset assigned
- Prepare and Maintain each Truck Book's documentation is up to date and compliant with DOT and company requirements
- Take calls, messages, and e-mails from employees on work orders.
- Write / Type up Work Orders as they come in
- File Work Orders as they are completed
- Schedule Tows / Wench Outs as needed
- Schedule Work Orders
- Maintain good follow up with outstanding part orders / repairs
- Must be available to answer work phone calls on/ off the clock to ensure drivers are always able to contact concerns / issues to the Fleet department as they arise
- Provide Receipts for any financial transactions to accounting department
- Ensure Invoices and other documents pertaining to financial matter make it to the accounts payable department and are paid timely after repairs
- Make calls to vendors as needed to order parts for assets being worked on as well as pick up parts when needed.
- Keep up with the DOT asset compliance paperwork.
- Ensure DOT asset audits are being completed timely.
- Report to executives concerns/ financial / quotes on assets needing attention/ repairs outside of our department
- Maintain the fuel cards ( create fuel pins for drivers & order new / replacement fuel cards )
- Maintain pikepass account ( order new / replacement pikepass stickers )
- Send an email to HR every Monday with some sort of report of who has what truck checked out to them for job costing.
- Keep a list of vehicles that are being currently sold
- When vehicle is sold, ensure title of transfer is completed by all parties
- Notarize documents as needed
- Maintain a clean, organized work environment
- Work hand in hand with Safety Department to ensure all DOT & OSHA regulations are fully executed and maintained accurately up to code
- Work alongside Mechanics to ensure they are receiving the support they need whether parts, tools, and/ or help with documenting the processes completed on work orders / repair logs
