Customer Service Rep presso Evans Transportation Services, Inc

Description

CUSTOMER SERVICE REP.

Job Description

Department: 300 – Managed Transportation – Operations

Reports To: Director of Operations

Direct Reports: This role has no direct reports.

FLSA Classification: Exempt

Updated: 6/2024

THE POSITION

Under the direction of the Director of Operations this role will be responsible for assisting Operations in day-to-day order entry, account support, and helping set up and train users within Evans’ transportation management system (TMS). To complete their objective successfully, Evans’ Customer Service Team audits customer-entered orders for completion and accuracy, procures and corrects missing and incorrect order information, obtains delivery status updates from carriers, and cordially communicates order information to customers.

ROLES AND RESPONSIBILITIES

• LTL and TL order entry/ validation
• Invoice Entry
• Communicate with carriers to obtain pickup/ delivery updates via carrier websites, email, and phone.
• Communicate delivery updates to customers via Evans’ transportation management system (TMS), email, and phone.
• Communicate information needed to mitigate delivery issues with Evans’ Operations Team.
• Maintain the highest level of customer service even when under pressure.
• Perform all other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

Education: N/A

Experience / Training: Exceptional customer service skills. High level of organizational and multi-tasking skills. Ability to problem solve on the spot. Attention to detail and accuracy. Team-oriented. Self-motivated, dedicated, and enthusiastic. Ability to read, write, type, and speak English fluently. 

Licenses / Certifications: N/A

Technology / Equipment: Experience with Microsoft Office, especially Outlook. Ability and willingness to learn new software. 

PERFERRED QUALIFICATIONS AND REQUIREMENTS

Education: Bachelor’s degree preferred. 

Experience / Training: Previous experience with shipping/trucking carriers preferred. 

Licenses / Certifications: N/A

Technology / Equipment: N/A

PHYSICAL AND MENTAL DEMANDS

While performing the duties of this job, the employee must be able to continuously sit, use a keyboard, calculator, and telephone. The employee is occasionally required to stand, walk, stoop, and/or kneel. The employee must occasionally lift and/or move up to 10 pounds while moving files or small packages. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORK ENVIRONMENT

Work is performed in an office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

I have read and understand the duties, responsibilities, and requirements for this position.

____________________________________________ ____________________________

Employee Acknowledgement Date

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship. Evans Transportation retains the discretion to add duties or change the duties of this position at any time.