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Administrative Assistant III - IT & Business Office presso Rogue Community College, OR

Rogue Community College, OR · Grants Pass, Stati Uniti d'America · Onsite

48.630,00 USD  -  48.630,00 USD

AWS

Microsoft Office

Microsoft Excel

Microsoft Outlook

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About the Department

Position Description 

Position Title

Administrative Assistant III

Secondary Title 

IT & Business Office

Group / Grade

5


Classification

Classified

Work Location

RWC 

Overtime Eligible

Non-Exempt

Division

Operation & Finance

Differentials

N/A

Department

IT & Business Office

Reports To

Chief Information Officer & Chief Financial Officer.

Supervision Received 

Works under the general supervision of the Chief Information Officer & Chief Financial Officer.

Supervisory Responsibility 

Supervision is not a responsibility of this position. May oversee student employees.


Position Summary 

The Administrative Assistant III provides high-level administrative and operational support to the Chief Information Officer (CIO) and Chief Financial Officer (CFO), assisting with the coordination of projects, communications, and departmental operations across both Information Technology and Finance. This position manages calendars, meetings, reports, and documentation, serving as a primary point of contact for internal and external stakeholders and ensuring efficient cross-departmental workflow. The role requires professionalism, confidentiality, and independent judgment in supporting two critical administrative functions within the College.

Position Duties

1.

Administrative Support

  • Provide high-level administrative support to the CIO and CFO, managing calendars, meetings, and departmental communications.
  • Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office Suite and college systems.
  • Coordinate purchasing, travel, and budget-related processes; reconcile purchase orders, credit card statements, and reimbursements in Jenzabar (JICS,SoftDocs and college systems.
  • Maintain organized electronic and physical records for both departments in compliance with retention and audit requirements.
  • Prepare agendas, take and distribute meeting minutes, and support assigned committees or work groups.
2.

Departmental Coordination

  • Serve as a point of contact for internal and external inquiries for IT and Finance departments.
  • Support department-wide projects by coordinating timelines, gathering data, and monitoring progress.
  • Assist with onboarding and access setup for new employees and student workers.
  • Maintain supplies, equipment, and shared workspaces; coordinate maintenance or repairs.
  • Provide cross-coverage for other administrative staff during absences or peak workload periods.
3.

Project & Financial Support

  • Track departmental projects and assist with financial recordkeeping related to technology and fiscal initiatives.
  • Compile data for budget preparation, audit requests, and compliance reporting.
  • Collaborate with staff to ensure expenditures align with budgets and purchasing procedures.
  • Support grant or special fund tracking to maintain financial integrity and audit readiness.
4.

Other Duties as Assigned

  • Serve on or support committees, work groups, and process improvement initiatives.
  • Participate in professional development and training to stay current with college systems and procedures.
  • ·Perform other duties as assigned.


Institutional Expectations 

  • Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
  • Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
  • Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
  • Embraces and leverages appropriate technology to accomplish job functions.
  • Provides high quality, effective service through learning and continuous improvement.

Minimum Qualifications

1. 

Minimum Qualifications

  • Education – an Associate’s degree in business, office administration, accounting, or a related field is required.
  • Experience – a minimum of two years of progressively responsible experience in administrative support, preferably in an information technology, finance, or higher education environment.

Only degrees received from an accredited institution will be accepted:  accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.


Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. 

2.

Preferred Qualifications

  • Bachelor’s degree
  • Experience with enterprise systems (Jenzabar, SoftDocs, Teams)
3. 

Essential Knowledge, Skills, & Abilities (Core Competencies) 

  • Knowledge – This position requires thorough knowledge of general office practices, procedures, and recordkeeping; business English, composition, and basic accounting or budget tracking. The incumbent must be proficient with Microsoft Office 365 applications and enterprise systems, such as Jenzabar (JICS), SoftDocs, and Teams. Understanding departmental processes related to Information Technology and Finance—including purchasing workflows, data handling protocols, and confidentiality standards—is essential. Knowledge of college policies, administrative procedures, and customer service principles is also required to support efficient and accurate operations across both departments.
  • Skills – Strong organizational and time management skills are required to coordinate multiple priorities and meet deadlines. Advanced computer proficiency is essential, particularly in Excel, Word, Outlook, and other Microsoft Office tools used for reporting, documentation, and communication. The incumbent must demonstrate excellent written and verbal communication skills, including proofreading and editing for clarity, accuracy, and tone. A high level of attention to detail is required when preparing financial documents, reconciling data, or maintaining records. Strong interpersonal and customer service skills are necessary to provide professional, courteous, and responsive support to internal and external stakeholders.
  • Abilities – Must be able to work independently with minimal supervision while exercising sound judgment and discretion. The position requires the ability to interpret and apply college policies, procedures, and guidelines accurately in daily work. The incumbent must maintain confidentiality with sensitive employee, financial, and system information while fostering cooperative working relationships across departments. Adaptability and flexibility are essential to manage shifting priorities, systems, and technologies. The role requires initiative, reliability, and integrity, with professionalism and accountability demonstrated in all interactions.
4.

Other Requirements 

  • For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.

Remote Work Options (see AP 7239 Working Remotely for more details)

  • This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. 
6.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

·Manual dexterity and coordination are required for more than half of the daily work period (about 60%), which is spent spent seated while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard equipment.  While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs.  occasionally. This position requires both verbal and written communication abilities.

7.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·While performing the duties of this position, the employee is primarily working indoors in an office environment.  The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

Other Qualifications

This is a Full-time Classified, 40 hour per week (100%) position in the Information Technology & Business Office. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule.

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Position will remain open, with screening scheduled to begin 11/18/2025.  Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.


Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.


Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.


RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.



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