Health Sciences Operations Coordinator Academic Affairs Department presso MAINE COMMUNITY COLLEGE SYSTEM

Description

Health Sciences Operations Coordinator

Academic Affairs Department

STARTING SALARY RANGE:  $23.12 - $27.45 hourly commensurate with the agreement between the MCCS Trustees and the MSEA Support Unit, Range 18, pending classification.

BENEFITS: 100% employer paid health, dental and life insurance for employees (spouse/ domestic partner and/or dependent coverage also available), vision insurance, Maine Public Employees Retirement System in lieu of social security, generous vacation/sick time allowances, 13 paid holidays, professional development, and free tuition within the Maine Community College System.

DESCRIPTION: This position provides complex administrative support to the Health Science pathway, and its full and part time faculty by supporting the departments with all clinical site needs and student placement activities, including maintaining relationships with clinical partners & regulatory documentation compliance for students & faculty, and managing placement systems and audits.

The role collaborates with the Admissions Office to ensure smooth transitions for health science students from recruitment through entry into their competitive allied health programs, facilitating communication, coordination, and student support throughout the process. Responsibilities include assisting with information sessions, managing intake exams, maintaining placement and advising lists, and ensuring clear and timely communication with students to promote a positive experience from recruitment through graduation.

This person executes projects in full cycle with minimal supervision or direction; creates and maintains a variety of complex databases for tracking and accreditation purposes; queries the SIS to extract that data in the creation of documents and reports, and for analysis in decision making.

In collaboration with the Nursing Department Chair and the Nursing Operations and Admissions Coordinator, additional responsibilities include managing the preparation of adjunct and overload contracts, supporting the department chair with purchasing and expenditure tracking, scheduling and meeting coordination, recording minutes, filing, and assisting with the planning of & implementing department events.

MINIMUM QUALIFICATIONS:

•  Bachelor's Degree
•  Up to and including 4 years of related administrative experience

DESIRED QUALIFICATIONS:

• Master’s Degree
• 3-5 years of related administrative experience in higher education

KNOWLEDGE/SKILLS/ABILITIES REQUIRED:  This position requires strong communication, computer, organizational, and interpersonal skills, as well as a strict attention to detail; intermediate to advanced skills in Word, Excel, placement systems or similar applications; ability to multi-task; conflict management skills; ability to work as a part of a team and delegate appropriately to supervisees, as well as the ability to understand and adhere to college policies, procedures, and safety guidelines.

SMCC is an Equal Opportunity employer.  We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.  For more information, please contact 207-741-5826.

APPLICATION PROCESS:  Review of applications will begin November 20, 2025, and will continue until the position is filled. Interested applicants should submit a cover letter, resume, and a list of three professional references to [email protected] or mail to:

Southern Maine Community College

2 Fort Road, South Portland, ME  04106

Attention:  Human Resources

Qualifications