Project Coordinator presso Sun Light & Power

Do you want to become an employee-owner for a mission-driven, growth focused company? Do you approach your work with passion and dedication?

About the Company:

Sun Light & Power (SLP) drives the total adoption of clean energy by designing, building, maintaining, and advocating for clean energy solutions so future generations inherit a healthy planet. We are committed to delivering an exceptional customer experience by always innovating and acting with dedication and passion.

We are proud to be certified B-Corporation and this influences our way of working. We make intentional decisions considering sustainability, positive impact on our community and growing profit for the prosperity of our employee-owners. We are a company that strives for a healthy life-work balance and a dog-friendly environment.

Position Description:

The Project Coordinator is an integral member of the project management team responsible for helping deliver photovoltaic & solar thermal projects of varying size and complexity.  The purpose of this position is to provide administrative support to the Project Management Team. This position is a hybrid position, working from our Berkeley office and/or home office if applicable. There will be, at times, a requirement for traveling to AHJ’s in the greater Bay Area and Sacramento Valley.

Responsibilities:

• Responsible for Permitting Related Work:
  • Assign authority having jurisdictions (AHJs) to projects
  • Place initial permit application with AHJ
  • Create deliverables for any Engineering revisions
  • Place complete permitting notes in Salesforce
    • Tracking permit expenses
    • Providing receipts for permits 
    • Assist in creating Change Orders for permit fees not included in contract
  • Notify PMs of Change Orders related to permitting
  • Keep track of permit documents 
    • Plans & Permits 
  • Maintain communication with AHJ
  • Be a liaison between AHJ and Engineering/PM 
  • Extend expired permits 
  • Notify Superintendents to schedule inspection to prevent permit expiration 
  • Pick up permits from AHJ 
    • Visit AHJ in person when needed
• Sage Project Set Up
  • Assign project numbers to new projects
  • Responsible for tracking in yearly job journal
  • Set up project record in Sage 
  • Create project record
  • Set up initial budget in Sage
• MSP Project Set Up
  • Set up Microsoft Project (MSP) schedule, including initial budget 
  • Run and prepare weekly forecast report
• Owner’s Manual 
  • Create initial OM for client
  • Obtain final permit and as-builts to be added to OM 
  • Notate Salesforce when OM is ready 
• Responsible for Owner Controlled Insurance Plan (OCIP) Applications

Qualifications:

• 1-2 years of relevant work experience highly preferred. 
• Experience in the construction industry highly preferred, solar industry is a plus.
• Knowledge of AHJs
• Excellent communications skills – verbal, written, and listening skills.
• Ability to handle multiple projects and support multiple employees’ administrative needs with attention to detail and minimal supervision is essential
• Problem solving skills.
• Strong time management and organizational skills.
• Proficient with MS Excel, Word, Adobe, Microsoft Project, and Sage preferred
• Ability to evaluate and then master new software.
• Strong attention to detail and consistent follow-up.
• Strong listening, negotiating, and people skills.
• Flexible personality and desire to work as part of a team.
• Valid CA driver’s license with a clean record.
• College Degree preferred.  
• Comfortable with occasional driving for permits.

Benefits:
Sun Light & Power offers a comprehensive benefits package that includes, but is not limited to:

• Health - Sun Light & Power offers 8 different medical plans through Health Net and Kaiser. We also offer coverage for dependent benefit costs per company policy.

• Dental - Sun Light & Power covers 100% through Beam

• Vision - Sun Light & Power covers 100%  through Beam

• Long-term disability insurance - Sun Light & Power covers 100%

• FSA, HSA and Commuter program  

• 13 PTO days, 9 paid holidays 

• 2 paid days for volunteering 

• 401(k) retirement plan - Sun Light & Power will match 50% of 401(k) deferments, up to $1,000
• $500 annual stipend for tuition 

• Company Stock - Sun Light & Power annually allocates 8% of our 1,000,000 issued shares of the company to ESOP Participants based on a formula considering the number of employees, employees’ years of service and employee’s total compensation. Shares are vested over a 6-year period.

Work Environment & Physical Requirements:
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job.

Equal Employment Opportunity Statement:
It is the policy of Sun Light & Power to provide equal employment opportunity to all persons without regard to sex, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, sexual orientation, gender identity or gender expression, military or veteran status, marital status, registered domestic partner status, genetic information, or any other basis protected by applicable federal or state law. This policy applies to all aspects of employment, including but not limited to: recruitment, selection, training, promotion, transfer, compensation, demotion, termination, etc.