Clinic Coordinator presso Early Autism Services
Early Autism Services · Vestavia Hills, Stati Uniti d'America · Onsite
- Junior
- Ufficio in Vestavia Hills
Clinic Coordinator
About Us:
Early Autism Services is a leading provider of Applied Behavior Analysis (ABA) services with a national presence, committed to delivering high-quality care to individuals with autism and other developmental disabilities. Our team of skilled professionals is dedicated to providing compassionate and effective treatment, and we are looking for a Clinic Coordinator to support the seamless coordination of care and operations across our ten markets.
Position Summary
The Clinic Coordinator plays a vital role in ensuring smooth daily operations, high-quality client care, and staff support within our Early Autism Services (EAS) clinics. This position oversees clinic daily management and ongoing operational compliance to maintain excellence across all service areas.
Clinic Management
Open the clinic daily; provide closing support as scheduled by the Operations Manager
Maintain cleanliness, safety, and operational standards
Assist with inventory management as directed
Daily Operations
Provide early morning phone support
Manage cancellations and tardiness; adjust daily schedules in real time
Systems Maintenance
Ensure Activity Logs clearly document client communications and status updates
Audits & Follow-Ups
Track and document client and employee cancellations
Audit and track RBT conversions to achieve 100% by Tuesday 2 PM for the prior week
New Employee Support
Support the Operations Manager in onboarding new hires through RBT training and credentialing:
Complete RBT modules within 5 days
Conduct Competency Assessment within 3 days of module completion
Submit BACB documentation and payment on the day of successful assessment
Follow up within 7–10 days to confirm exam approval and schedule
Ongoing Client Management
Drive client satisfaction through proactive communication
Serve as a friendly point of contact for caregivers
Respond promptly to inquiries and direct to appropriate resources
Manage short term schedule changes and cancellations
Identify make-up opportunities for missed sessions
Track frequent cancellations or late pickups that impact therapy utilization
Conversion Compliance Targets
Achieve 100% conversion compliance by Tuesday 2 PM weekly
RBT Support & Scheduling
Serve as a friendly point of contact for RBTs
Respond promptly to RBT needs and direct to resources
Support RBT equipment distribution and ongoing management
Support schedule changes and relief rotations
Ideal Candidate Traits
Detail-oriented and organized
Strong communicator (verbal and written) and team collaborator
Proactive problem-solver with a client-first mindset
Comfortable navigating fast-paced, dynamic environments
