Accounts Receivable Specialist presso Randolph Community College, NC

About the Department

The AccountsReceivable Specialistis responsibleforthe maintenance and updatesto allAccountsReceivable student and vendor accountsand thecollection of tuition, fees, and all othermiscellaneous funds that are to bereceipted by the college.The AccountsReceivable Specialistis also responsible for assisting the Associate Accounting Manageras needed with processes including, but not limited to, debt collection, billing, and reconciliation of accounts, etc.  The Accounts Receivable Specialist reports directly to the Associate Vice President of Financial Services and the Associate Chief Financial Officer.

Position Duties

• Serves as the face of the Business Office by immediately greeting and offering assistance to ALL customers as they enter our office. 
• Receives and accurately receipts ALL funds for the College (State, Institutional, County).
• Maintains a variety of cash to be made available to accommodate cash flow (change) for other departments such as the bookstore, cosmetology, and food services. 
• Completes the daily cash analysis process and prints reports in preparation for bank deposits. 
• Certifies the daily deposit to the NCCCS and transmits electronically.
• Updates and maintains the daily cash analysis credit card transaction spreadsheet in preparation for bank reconciliation. 
• Transports deposits to banks on a rotating basis with the Associate Accounting Manager.
• Records miscellaneous charges to accounts receivable, such as Continuing Education CPR fee invoices.
• Records all sponsorship and payment plan bookstore charges in Colleague, files electronically, and provides them to the Associate Accounting Manager for processing.
• Ensures that all FA Link bookstore purchases are accounted for in Colleague and filed electronically.
• Manages student payment plans and coordinates with other departments for plan availability dates.
• Monitors student accounts for payment plan postings.
• Generates correspondence to students with payment plans regarding upcoming payment due dates and any missed payments. 
• Records registration restriction holds on student accounts who have missed payment(s) on their payment plan in a timely manner.
• Processes Continuing Education sponsorship agreements; creates and sends invoices accordingly. 
• Processes Continuing Education student refunds in a timely manner.
• Reviews Continuing Education remission rosters for accuracy, makes corrections as necessary, and maintains paperwork accordingly.
• Runs reallocation processes and payment transfers for Continuing Education.
• Manages payments for student lock inventory in Photography.
• Serves as backup for the Associate Accounting Manager as needed with curriculum sponsorship billings, Financial Aid postings, etc.
• Distributes employee reimbursement checks.
• Assists payroll with electronic filing and organization processes.
• Checks for Business Office mail in the mailroom twice per day (first thing each morning and then again in the afternoon). 
• Keeps an active inventory of all deposit slips from our banks and ensures that we have an abundant supply. Orders new deposit slips in a timely manner.
• Keeps an active inventory of all credit card tape, paper, toner, and supplies that are not readily available in Purchasing for the Business Office. Works directly with the Accounts Payable/Payroll Specialist to order necessary supplies in a timely manner. 
• Maintains working knowledge of federal and state laws related to Accounts Receivable.
• Provides excellent customer service to internal and external customers.
• Supports and assists other team members as needed.
• Exercises attention to detail to minimize errors.
• Performs other duties as assigned.

Minimum Qualifications

Required:

• Associate degree in accountingorabusiness-relatedfield fromaregionallyaccredited institution.
• Aminimum of two(2)yearsof workexperiencein accounting,finance,orbusiness administration.
• Proficient in Microsoft Office Applications with extensive knowledge of Excel.
• Excellent written and verbal communication skills, including effective interpersonal and collaboration skills.

• Bachelor’s degree in accounting or a business-related field from a regionally accredited institution.
• Five(5)years of work experience in accounting, finance, or business administration.
• Working knowledge and experience of Ellucian’s Colleague.

Other Qualifications

•Demonstrated excellence in written, oral, and interpersonal communication skills.
•Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
•An understanding of and commitment to the comprehensive community college philosophy and mission.
•Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
•Acts as a team player when working with all employees of the College.
•Serves on institutional committees as appointed by the President.
•Performs other duties and responsibilities as needed.
•Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with OSHA safety regulations.