Clerk presso The Association for the Advancement of Mexican Americans

Applicants must meet requirements to be considered.

Position: Clerk

Location: North and/or South Campus

Salary is commensurate upon previous experience.

Objective:

A general clerk performs a variety of administrative and clerical tasks, including answering phones, filing documents, managing correspondence, and data entry. This position maintains organized records, prepares reports, handles mail, and provides general support to other staff to ensure smooth office operations. Key skills for this role include proficiency in office software, attention to detail, and strong communication and organizational skills. Often works collaboratively with other staff members in support of the team.

Essential Functions:

Administrative Support: Handle general office duties such as answering phones, sorting and distributing mail, and greeting visitors.

Record and File Management: Maintain accurate and organized filing systems, both physical and digital. This includes ensuring documents are properly filed and easily retrievable.

Data Entry: Enter data into spreadsheets, databases, and other software programs.

Document Preparation: Assist with preparing reports, presentations, and other correspondence.

Scheduling: Help schedule appointments and manage calendars for staff.

Office Supplies: Monitor and help manage office supplies and inventory. Communication: Interact with other departments to support the overall workflow. Other Duties: Perform other administrative and clerical tasks as needed.

Professionalism:

• To be punctual and available during official working hours.
• To comply with AAMA policies, standards, rules, regulations, and procedures.
• To take precautions to protect equipment, materials, and facilities.
• To participate responsibly in the school’s improvement initiatives.
• To demonstrate timeliness and attendance for assigned responsibilities.
• To work collaboratively with other professionals and staff.
• To provide and accept evaluative feedback professionally.
• Maintains a high level of ethical behavior and confidentiality of information about school

Required Technical Skills:

• Basic computer skills, including basic typing and word processing skills.
• Knowledge of Software (Word, Excel, Outlook).
• Knowledge of Raptor system is a plus.

Required Experience:

• Required one year of experience working in a school district.
• One year of experience in school-related clerical duties.
• Working directly with students in a student services function.
• Experience with a computer student information system is a plus.
• Preferred: Basic knowledge of attendance laws, school enrollment, and guidelines.

Required Skills and Competencies:

• Strong attention to detail, with a focus on quality and accuracy.
• Good organizational skills and ability to follow established processes.
• Ability to work both independently and as part of a team.
• Effective communication skills and a positive, cooperative attitude.
• Active Listening.
• Reading Comprehension.
• Time Management.
• Social Perceptiveness.
• Ability to record accurate information.
• Ability to follow verbal and written instruction.
• Ability to work effectively with students.
• Ability to communicate effectively (written and verbal).

Required Education, Certification, and Qualifications:

• Required: A high school diploma.
• Required: Bilingual in English and Spanish.
• Familiar with and previous experience working in a professional office environment.