Accounting Assistant - 12-Month presso Crossroads Charter Schools

Job Description: Accounting Assistant 

Direct Supervisor: Chief Finance Officer or designee

School Summary:

At Crossroads Charter Schools, we…

• Develop school environments where all students are actively and meaningfully engaged in rigorous instruction and authentic learning tasks.
  
• Interrupt the “school to prison pipeline” – policies and practices that are directly and indirectly pushing the most at risk students out of school and on a pathway to the juvenile and criminal justice systems.
• Engage families as partners in meaningful ways.
• Build the capacity of diverse teams that are more reflective of our students.
• Nurture an open, collaborative, and trusting environment because the work is enormous, deeply personal, emotional and often difficult. 
• Engage in on-going job embedded professional development through co-teaching and co-planning

Position Summary:

Crossroads Charter Schools is seeking a detail-oriented and experienced Part-Time Accounting Support
Contractor to oversee the company ledger, organize accounting documents, assist with company payroll, prepare and distribute checks to employees and vendors, create and manage purchase orders and invoicing process, and attend meetings with the team.  This role will support the Finance Department by ensuring accurate processing of invoices, maintaining financial records, and managing billing and collections processes.

This is a 12-month non-exempt (hourly) position.

Please provide a cover letter and resume. 

Position Responsibilities:

• Payroll 
  • Reconcile payroll liabilities 
  • Processing payroll and maintaining the employee database regarding salary and pay
  • Customer Service (assist employees as needed) 
  • Maintain accurate records of all payroll liabilities activities.
• Accounts Payable:
  • Process and verify invoices and purchase orders.
  • Ensure timely payment of bills and vendor invoices.
  • Reconcile accounts payable transactions and resolve discrepancies.
  • Maintain accurate records of all accounts payable activities.
• Accounts Receivable:
  • Prepare and send invoices to customers and clients.
  • Monitor and follow up on outstanding receivables.
  • Reconcile accounts receivable transactions and resolve discrepancies.
  • Maintain accurate records of all accounts receivable activities.
• Grant Support Duties:
  • Budget Monitoring to include tracking expenditures and revenue
  • Manage grant-related financial data
  • Prepare reimbursements
  • Collaborate with other departments to maintain financial records
• General Financial Duties:
  • Assist with month-end and year-end financial closing processes.
  • Prepare reports and financial statements as needed.
  • Support audits and compliance requirements related to accounts payable and receivable.

Perform other related duties as assigned.

Skills and Qualifications:

• Associate’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of relevant experience in accounts payable and receivable preferred.
• Proven experience in payroll, accounts payable and receivable roles.
• Proficient in accounting software and Microsoft Office Suite (Excel, Word).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication skills and ability to handle sensitive financial information.
• Prior experience in an educational or non-profit environment is a plus.
• The desire to continue professional development
• Excellent organization skills and an ability to coordinate multiple tasks and activities
• Outstanding verbal and written communication skills and an ability to keep multiple stakeholder groups, including parents, teachers, staff, volunteers and partners, informed of critical issues, activities and schedules.  
• Ability and enthusiasm for promoting the school and its mission to a broad and diverse group of people.
• Excellent work ethic, positive attitude, flexibility and willingness to perform tasks assigned
• Demonstrates ethical behavior and confidentiality of information about students and teachers in the school environment and community.
• Must pass an extensive background check.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds.  The job requires the employee occasionally to stoop, kneel, crouch.  Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus. 

COMMUNICATION: Maintains communication with teachers, other school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Compiles data for statistical purposes.

Maintains confidentiality regarding financial records.

ORGANIZATION: Must be able to organize work/lesson plans in a manner understandable to the appropriate audience/customer.                         

Utilizes existing technology effectively in the performance of duties.                                  

Performs other related work as required.    

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:  Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations.  Ability to write reports, general curriculum and learning theories, correspondence, and protocols.  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

ANALYTICAL ABILITY:  Must be able to utilize
critical thinking, data analysis, problem-solving, research and find logical solutions. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually loud and is a standard acceptable level for this environment.  

OTHER SKILLS and ABILITIES: Ability to apply knowledge of current research and theory to instructional programs; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students.  Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

All applicants must apply on the Crossroads website at:  http://www.crossroadsschoolskc.org/careers

Key Working Relationships in Addition to Supervisor:

Teachers, Students, Parents, Volunteers, Office Staff, Support Staff, Assistant Principals, Principals, District Leadership Team, Central Office Team