Assistant Director of Construction DSNR presso Opportunity Home San Antonio, TX

About the Department

This is a supervisory, managerial, and technical position responsible for assisting with the planning, organizing, directing, and implementing the complex operations of Opportunity Home’s Development Services construction team. Responsibilities include managing the planning, design, financing, construction, and implementation of all preservation and expansion projects for Opportunity Home’s various housing portfolios, utilizing various funding sources such as low-income housing tax credits, Bonds, HOME, CDBG, and other local, state, and federal funding. 

Position Duties

Essential Duties + Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. These essential functions require a consistent presence in the work environment on a regular basis, and regular attendance must be maintained. 

• Manages, coordinates, and assists in the pre-planning process from the site selection, conceptual development stage through the construction process of new developments, redevelopments, comprehensive modernization, rehabilitation, and retrofit projects to ensure that the project is completed on time and within budget. 

• Manages the construction of new developments, redevelopment, comprehensive modernization, rehabilitation, and retrofit projects 

• Remains abreast of affordable housing development funding programs, principles, and publications that may impact the Company’s development programs. 

• Oversees and monitors the progress of development activities by working closely with the Assistant Director of Development, project managers, and construction inspectors. 

• Provide technical expertise, information, and assistance to the Chief Real Estate and Development Officer regarding assigned functions; assist in formulating and developing policies, procedures, processes, and programs as needed.

• Conducts physical site inspections and prepares analyses of physical conditions; researches issues, including site conditions, relocation issues, accessibility, and others.

• Coordinates and supervises the management of construction projects, including means and methods, material specifications, drawings, schedules, and estimates. 

• Coordinates and oversees the development and implementation of development construction budgets; monitors the needs of various projects and adjusts the budgets accordingly to ensure project work is accomplished efficiently; 

• Coordinates closely with the development team and other departments to ensure continuous alignment of project tasks

• Prepares funding applications; prepares RFPs, RFQs, and IFBs, researches and develops the scope of services needed. Manage and assist in selecting professionals; prepare and execute service contracts.

• Reviews, evaluates, and interprets development proformas, budgets, and draw documents

• Develops cost estimates and project budgets and schedules for construction activities; completes budget revisions as required to assure proper funding, analyzes, approves, and controls pay requests from contractors and consultants.

• Assists in preparing the agency-wide repositioning plan, including recommendations for approval/disapproval, and attends meetings of the capital planning team. 

• Manage the preparation of specifications and related documentation required for public bidding; supervise and assist in administrating the bidding process and related documentation.

• Manage and control changes in project scope and cost, prepare project tracking reports and related information; negotiate design and construction contract changes and disputes.

• Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; plan, coordinate, and arrange for appropriate training of subordinates.

• Work with development to act as liaison with Opportunity Home San Antonio agencies and resident groups; explain and monitor new and current construction projects within assigned areas; interpret and explain detailed technical information to others. 

• Communicate with other administrators, departments, and staff to coordinate activities and programs, resolve issues and conflicts, and exchange information; apprise departments of planning and work activities, meet with outside representatives to coordinate program funding, monitoring, compliance, and implementation.

• Coordinate construction work with various regulatory agencies, authorities, and code compliance agencies.

• Direct the preparation and maintenance of various narrative and statistical reports, records, and files related to assigned activities and personnel.

• Communicate with other administrators, personnel, and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information. 

• Facilitate staff participation in developing, implementing, and continuously improving service delivery to ensure the attainment of the agency's core strategies and mission. Coach and support staff in developing and implementing work plans and/or initiatives, working cooperatively and interdependently with others and all departments. 

• Develop communication plans and establish tracking processes to ensure the completion of initiatives and work plans, which include linking to employees’ performance evaluations. 

• Ensure that all safety and health rules, standards, and procedures are observed; conduct monthly self-inspections of work areas and practices to eliminate potentially hazardous conditions; arrange for, conduct, and ensure that investigations of all accidents are formally reported on or within the next work day or when the accident occurred; monitor and enforce the Agency’s Safety and Health Program.

• Responsible for department activities, documentation, and overall contract administration for regulatory compliance as assigned by the department Officer.

• Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees. 

• Participate in Trauma Informed Care (TIC) initiatives, including training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization.

• Recognize the significance of a data-driven organization that adheres to expanded policies and practices in the area of data governance. Learn the distinct and different roles to include: Data Trustees, Data Domain Stewards, Data System Custodians, Data Stewards, and Data Users. Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.

• Employees are expected to use Generative AI solutions ethically and responsibly.

• Other duties as assigned.

All supervisors: 

• Lead, motivate, engage, and retain employees by: 

  • Setting goals for performance and deadlines that comply and conform with the company’s plans and vision.

  • Organizing workflow and ensuring employees understand and are trained on their duties or delegated tasks.

  • Monitoring employee productivity and providing constructive feedback and coaching.

  • Ensuring alignment across various procedures. 

This position requires the incumbent to exhibit the following behavioral skills

1. Values Driven | Demonstrates an understanding of the values (Compassion, Equity, and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders.

2. Leadership | Provides direction to people and/or projects by clearly and effectively setting course of action for the assigned department staff and tasks; manages the planning, execution, and achievement of assigned department goals.

3. Customer Service | Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service.

4. Effective Use of Information | Communicates important information to those who need to know clearly, securely, effectively, orally, and/or in writing; proactively exchanges accurate and timely information.

5. Commitment and Continuous Improvement | Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning.  Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions.

6. Teamwork | Balances team and individual responsibilities; exhibits Compassion, objectivity, and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of Excellence; attends, supports, and participates in the organization’s team building events.

7. Responsiveness and Accountability | Demonstrates a high level of Excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.

Minimum Qualifications

Education

Required

• Bachelor’s Degree from an accredited four-year college or university in Architecture, Engineering, Planning, Construction or related field.

Experience

Required

• Ten (10) or more years of experience in multi-family housing construction, including experience with project planning and design. Including experience in renovation, development, and portfolio management. 

• At least four (4) years of supervisory and/or management experience. 

• Must have the ability to learn and use cloud applications such as the Google GSuite applications to include but not limited to: Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and Slides. Understanding document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud-accessible applications, including but not limited to: OneDrive, Outlook, Word, Excel, and PowerPoint, or a Mac or PC desktop equivalent is acceptable. 

• Successful completion of a criminal history background check, education, and work history verification, and a drug screening test.

Preferred Education and Experience 

• Ability to learn cloud technologies such as LucidChart for diagram, workflow, and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.

License + Certificates

Required

• Texas Class “C” driver’s license at the time of placement and insurable by the organization’s fleet and liability insurance carrier.

• Must have the ability to earn certifications as required by assigned tasks.

Technical Skills

To perform this job successfully, the employee should have

• Knowledge of project review and inspection procedures, practices, and methods.

• Knowledge of construction material testing procedures, methods, and techniques.

• Knowledge of project inspection procedures, methods, and practices.

• Knowledge of construction project engineering practices, methods, and procedures.

• Knowledge of basic budgeting principles and procedures.

• Knowledge of principles and practices of supervision, training, and personnel management.

• Knowledge of the change order process/management negotiations.

• Knowledge of evaluating/reviewing schedules.

• Knowledge of daily logs/construction inspection documents.

• Ability to determine acceptance/rejection of work.

• Proficient in operating a personal computer and utilizing available software (Google Apps, Microsoft Office, etc.).

• Ability to review, evaluate, and interpret development proformas, budgets, and draw documents

• Ability to coordinate and assist review of as-built documents and project close-out.

• Ability to develop plans, procedures, and policies related to construction project monitoring, inspection/management.

• Ability to review construction engineering plans and specifications for constructability.

• Ability to evaluate cost proposals and material costs as related to change orders.

• Ability to communicate clearly and effectively, both verbally and in writing.

• Ability to establish and maintain effective working relationships with Opportunity Home San Antonio staff and the general public.

• Ability to interpret and properly apply all applicable regulations.

• Experience working with affordable housing and/or public housing with a strong knowledge of federal HUD funding programs, regulations, and compliance.

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, operating computers and other office equipment, walking and moving about the office and/or community property, and attending onsite and offsite meetings. The employee must be able to complete data entry, utilize various portals, and communicate via email and verbally via telephone. Will need the ability to walk large properties and climb stairs. The employee must occasionally transport up to 25 pounds. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office Environment

• The noise level in the work environment is usually moderate.

• High level of interaction with external/internal clients.

• May be transferred or be required to work at different properties or sites for interim periods in order to support business needs. 

Outside Environment

• Subject to environmental elements when conducting visits to various sites or participating in outside events. 

In compliance with the Americans with Disabilities Act, the organization will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities if it would not impose an “undue hardship” on the operation of the employer’s business.

As a public agency, the organization is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty to merit the respect of our co-workers, clients, partners, vendors, and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness.  

Equal Employment Opportunity Statement 

Opportunity Home is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, gender (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information, marital status, veteran status, arrest record or any other characteristic protected by applicable federal, state or local laws. Opportunity Home is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time without notice.