Payroll Specialist presso Financial Plus Credit Union

Description

Job Title:  Payroll Specialist 

Department: Human Resources

Reports to: People & Culture Manager

Hours per Week: 40 hrs./week Salary Non-Exempt

Company Summary

Welcome to Financial Plus Credit Union (FPCU) – 'The Place where it’s Possible.' 

At FPCU, we believe in the power of collaboration, embrace inclusivity as a strength, and are driven by a shared commitment to success. Our community-centered approach goes beyond financial services; it's about fostering connections and making a positive impact. 

Join us, and be part of an environment that prioritizes wellness, encourages continuous learning, and opens doors to developing you into the person you want to be. Explore the opportunities that await you at FPCU – where you aren’t just making a living but joining a PLACE where you can REACH your goals.  

Position Summary

The Payroll Specialist is responsible for the accurate and timely processing of weekly payroll for all employees while ensuring compliance with federal, state, and local regulations. This role maintains employee records, manages paid time off and leave tracking, supports audit and compliance efforts, and serves as a knowledgeable resource to staff and managers on payroll systems and processes. The Payroll Specialist plays a key role in ensuring accuracy, consistency, and trust in all payroll and HR data.

Essential Functions & Primary Responsibilities

• Process and review weekly payroll, verifying accuracy of hours worked, earnings, deductions, taxes, and direct deposits.
• Partner with HR and Accounting teams to ensure proper reconciliation of payroll and related data.
• Maintain and update employee data within the HRIS and payroll systems, including new hires, transfers, terminations, and other employment changes.
• Track and reconcile paid time off (PTO) balances, leaves of absence (LOA), and other time-related adjustments in compliance with company policy and applicable laws.
• Process monthly reports and deductions for retirees and third-party sick pay. 
• Process and maintain payroll records, 401k, benefits, expense reimbursement policies and HR data to ensure accuracy, consistency, and adherence to internal controls and external regulations.
• Produces annual benefit statements for employees, as well as annual processing of W2’s. .
• Keeps up on all month end, quarter end, and year end payroll reports and GL reconciliations related to payroll and insurances.
• Support audit and compliance needs, including wage and hour reviews, distribute payroll reports to HR, Finance, and leadership, as needed.
• Serve as a subject matter expert for payroll and timekeeping systems; train and assist employees and managers in system navigation, payroll procedures, changes to W4’s, how to update direct deposit accounts, as well as other payroll policy and procedure interpretation.
• Contributes to company culture including, but not limited to, organizing HR-related events, annual service awards, company gatherings, etc. 
• Stay informed on payroll legislation, compliance requirements, and best practices to ensure ongoing process improvement and regulatory compliance.
• Ensures compliance with all federal and state laws and regulations, including the Bank Secrecy Act, Patriot Act, and Office of Foreign Asset Controls, and should request legal interpretation as necessary. Must ensure subordinates are also compliant with such laws and regulations.
• Must be bondable with the credit union. 
• Perform other duties as assigned.

Requirements

Education & Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field required. 
• Minimum of 3–5 years of payroll processing experience, preferably within a multi-location organization.
• In-depth knowledge of payroll laws, wage and hour regulations, and tax compliance.
• Experience with HRIS or payroll systems (e.g., Paylocity, ADP, or similar).
• Experience with payroll in a unionized environment is not required, but is a plus! 

Skills and Abilities

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills with the ability to meet deadlines.
• High degree of confidentiality and professionalism when handling sensitive information.
• Proficient in Microsoft Excel and comfortable generating data-driven reports.
• Adaptable, team-oriented, and focused on continuous improvement.
• Presents a positive and professional image to members through effective and courteous verbal and written communications.
• Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the organization for purposes of giving or obtaining information, building relationships, or soliciting cooperation.
• Ability to apply logical thinking to define problems, collect data, establish facts, and draw conclusions.

Physical Demands & Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Sedentary work; sitting most of the time. Exerts up to 25+ pounds of force occasionally.

· The noise level in the work environment is professional and typically moderate.

This job Description is not a complete statement of all duties and responsibilities comprising this position.