Process Coordinator presso Smithville

Purpose Statement

The job of Process Coordinator is done for the purpose/s of conducting initial evaluations and reevaluations processes for all students suspected of having a disability; coordinating assigned special education program components and related activities; providing information to others; and implementing and maintaining services within established guidelines and standards.

This job reports to Director of Special Programs.

Essential Functions

• Assists with personnel functions (e.g. assignment of case manager, etc.) for the purpose of ensuring that objectives of Special Education programs are achieved within budget.
• Collaborates with district personnel and other districts (e.g. IEPs, referrals, etc.) for the purpose of implementing and maintaining services and/or programs.
• Conducts a variety of tests and screenings (e.g. academic achievement tests, adaptive behavior scales, social/emotional/behavioral scales, etc.) for the purpose of providing accurate initial evaluations.
• Coordinates program components, support needs and ECSE material, as assigned (e.g. screenings, etc.) for the purpose of delivering services which conform to established guidelines.
• Develops proposals (e.g. more effective enrollment processes, etc.) for the purpose of meeting District goals.
• Evaluates ECSE programs and/or projects as assigned (e.g. screening procedures, etc.) for the purpose of carrying out and achieving objectives within specific area of responsibility.
• Facilitates meetings, processes, etc. (e.g. review evaluation information for eligibility, etc.) for the purpose of implementing and maintaining programs and services which achieve district's desired objectives.
• Implements and monitors assigned programs and/or projects (e.g. determining caseload levels, etc.) for the purpose of conforming to district and state curriculum and/or instructional objectives.
• Maintains a variety of manual and electronic files and/or records (e.g. cases, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of program requirements.

Other Functions

•  Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; facilitating meetings; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: behavior patterns of special education students.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: meeting deadlines and schedules; managing multiple projects; adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; managing a department; supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing.  The job is performed in a generally hazard free environment and in a clean atmosphere.

Experience:   Job related experience with increasing levels of responsibility is required.

Education:     Masters degree in job-related area.

Equivalency:  MA, MS degree in related area with increasing levels of job-related experience.

Certificates and Licenses:  Driver's License & Evidence of Insurability / Designated Subject Matter Endorsement State Boards

Continuing Education & Training:  Maintains Certificates and/or Licenses

Clearances:  Criminal Justice Fingerprint/Background Clearance & Family Care Safety Registry.

FLSA Status:  Exempt

Certified Staff Salary Schedule