Registrar presso Fort Mill School District 4

Qualifications:

• Requires Associate’s degree (AA), vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in computer technology, data processing or a closely related field, supplemented by nine to twelve months of related experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.  Must be able to enter computer data and type with speed and accuracy.
• Advanced written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Web Publishing).
• Strong multi-tasking and time management skills.
• Good analytical skills.
• The ability to identify problems and evaluate resolutions for a positive outcome.
• Strong leadership and supervisory skills.
• Good decision-making ability and judgement.
• Discretion and confidentiality are crucial.
• Ability to be on call and/or work overtime as needed to perform all job functions.

Reports to: Assistant Principal and Principal or other school administrator.

Performance Responsibilities:

SUMMARY:
Under Occasional supervision performs technical data processing and clerical duties of moderate variety and complexity to maintain accurate and up-to-date student records.  Provides assistance to supervisor, co-workers, students, and the general public as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Compiles information for and coordinates the preparation of registration booklets and forms, which include program and course descriptions, registration instructions, academic services information, registration calendars and related information.  
• Processes the enrollment and withdrawal of students.  Working closely with counselors and previous schools to obtain accurate student records, especially related to credit bearing classes.
• Provide education verification to colleges, military, state & federal government, outside agencies, and job placement requests.
• Provide graduate transcripts as requested.
• Maintain accurate paper file systems based on state mandated standards for record retention.
• Work with outside vendor to facilitate transfer of files to electronic record format.
• Gathers and enters into computer all information that is essential to student information and record keeping, including but not limited to demographics, and updates student files as needed.
• Answers the telephone; provides accurate information to callers.
• Performs other routine clerical functions, including but not limited to typing reports and correspondence, copying and filing documents, sending and receiving faxes, processing mail, etc.
• Responds to inquiries and requests for assistance in areas of responsibility.
• Operates a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, calculator, scanner, paper shredder, etc.; uses clerical, computer and bookkeeping supplies.
• Interacts and communicates with the immediate supervisor, co-workers, other school administrators and staff, District administrators and staff, parents, students, various outside organizations and professionals, and the general public.
• Attends meetings, trainings, workshops, etc., as appropriate to enhance job knowledge and skills.
• May provide clerical assistance as a back up to other clerical staff.
• Performs related duties as required.

 Terms of Employment:

• 240 annual workdays; 7.0 hrs/day (excluding ½ hour unpaid break).
• S4 Fort Mill School District Salary Schedule, Non-Exempt status.
• Initial placement on salary schedule, based upon standard formula, considering education and experience.

Evaluation: Annual (classified) performance evaluation in accordance with School Board policy.