Budget Specialist presso Miami University

Job Title

Budget Specialist

Department

Dean's Office College of Arts and Science Support

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

50000

Position Salary Maximum

63000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2025-11-16

Job Description Summary

Budget Specialist to manage all of the dean’s accounts, approve expenditures and track spending in the College of Arts and Science (CAS). The Budget Specialist maintains spreadsheets for all financial accounts in the Dean’s office, verifies them against monthly reports, maintains database of all budgetary commitments, and provides CAS leadership with analysis of current and projected needs based on historical data, anticipated income, and current outstanding commitments.

Job Description

The Budget Specialist

• Approves all expenditures utilizing a CAS Cost Center, Miami Specified, or Gift account.

• Reviews and approves purchases made on departmental P-cards; tracks spending of startup funds for the CAS and spending of special program funds, which includes faculty startup accounts, approximately 35 Dean’s Scholar accounts, 15 Hughes Scholars accounts, and numerous Student Tech Fee accounts.

• Distributes funds to departments: annual budget, equipment funds, research funds, startup funds, recruitment funds, student enrichment funds, to include verifying expenses and appropriate use of the fund.

• Assists in annual review of all CAS policies and procedures, including budget, travel, Hughes Scholars, Dean’s Scholars, etc., and publishes them to the departments.

• Provides support to all CAS departmental office personnel in matters related to proper procedures, assists in training new staff on budget procedures, and acts as liaison with Purchasing and Accounts Payable on ways to handle special situations as they arise.

• Initiates all purchases for the Dean’s office, Advising, IT-support, Strategic Initiatives, and Pre-Law; collects equipment requests, notifies departments of items approved for purchase, and oversees their purchase.

• Other duties as assigned by the Dean.

Minimum Requirements:

Required: Bachelor’s degree and three years demonstrated ability in managing budgets.

Consideration may be given to applicants with:

• Excellent organizational, time management, verbal and written communication skills.

• Proven ability to collaborate with a wide range of populations including faculty, chairs, budget/finance groups, and administrative staff.

• Strong analytical and strategic thinking skills.

• Ability to exercise discretion and confidentiality in all matters.

• Familiarity with the departments and programs of the College of Arts and Science.

• Understanding of Workday especially the FIN Module.

• Experience working with multiple types of data sets and fluency in Microsoft Excel.

• Experience with budgets at the University level.

• Knowledge of Miami University’s policies and procedures.

Additional Position Information (if applicable)

Required Application Documents

Applicants should submit a letter of interest and current resume.

Special Instructions (if applicable)

Questions should be directed to Kristen Zomchek ([email protected]). Screening will begin two weeks after the position is posted and will continue until the position is filled.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.

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