GM - Assistant presso Duracell Manufacturing LLC.
Duracell Manufacturing LLC. · Barcelona, Spagna · Onsite
- Professional
- Ufficio in Barcelona
We are looking for a detail-oriented and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to manage multiple tasks simultaneously. This role will be based in Spain and will involve extensive coordination with internal and external stakeholders across various countries.
Responsibilities
1. Book Executive Team Meetings
- Coordinate and schedule executive team meetings, taking into account multiple time zones and availability of stakeholders in different countries.
- Manage calendars and ensure all necessary attendees are invited and informed of meeting details.
- Prepare meeting agendas and distribute relevant materials in advance.
2. Coordinate Logistics for Meetings and Events
- Organize onsite and offsite meetings, conferences, and events for the Marketing & Innovation team.
- Coordinate all logistical aspects, including venue selection, catering, audiovisual equipment, transportation, and accommodations.
- Liaise with external vendors and service providers to ensure seamless execution of events.
3. Initiate Purchasing Processes
- Initiate and oversee the purchasing processes for expenses related to meetings and events, including but not limited to venue rentals, catering services, and equipment rentals.
- Work closely with the finance department to ensure compliance with budgetary guidelines and procurement policies.
4. Administer Expense Reports
- Collect and review expense reports related to travel, accommodation, and other business expenses.
- Verify receipts and ensure accuracy of expense documentation.
- Process expense reimbursements in a timely manner and maintain accurate records of all transactions.
5. Communication and Culture
- Develop a monthly newsletter to engage the organization on what’s happening around marketing and the team.
- Engage and share relevant information and news to the organization when something relevant is happening.
- Organize a monthly virtual meeting
Qualifications
1. Associate degree in business administration, hospitality management, or related field preferred.
2. Proven experience as an executive assistant or similar role, preferably in a multinational company or corporate environment.
3. Strong proficiency in calendar management, scheduling software, and Microsoft Office Suite.
4. Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels.
5. Exceptional organizational skills and attention to detail, with the ability to prioritize tasks effectively and meet deadlines.
6. Fluency in Spanish and English is required, additional language skills are a plus.
7. Flexibility to accommodate international time zones and urgent requests.
Type of contract: Maternity Replacement – Full time – Temporary (8 months)
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