Facilities Manager presso Midwest Eye Consultants

Position Summary: The Facility Maintenance Manager is responsible for overseeing the maintenance and repair of all buildings, equipment, and assets within the eye care facility. This includes managing optometric equipment, HVAC systems, electrical and plumbing infrastructure, and all other facility operations to ensure a safe, efficient, and compliant working environment. The role also includes managing the CMMS system and working closely with the Facility Director to align maintenance and operational strategies with organizational goals.

Wage will depend on knowledge, skills, and experience

ESSENTIAL RESPONSIBILITES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Use action verbs, such as assist, coordinate, develop, document, educate, greet, monitor, obtain, prepare, provide, recommend, schedule, submit, verify).

Collaboration with the Facility Director

• Work closely with the Facility Director to develop and implement facility maintenance strategies that align with organizational objectives.
• Assist in planning short and long-term capital improvements and operational budgets.
• Provide regular updates and reports on facility conditions, equipment status, and project progress.
• Support the Facility Director in compliance, safety audits, and accreditation requirements.

Facility & Asset Management

• Oversee maintenance and repair of all buildings, patient areas, and operational spaces to ensure compliance with health, safety, and industry regulations.
• Develop and implement preventive maintenance programs for all facility assets, including HVAC, plumbing, electrical, and security systems.
• Ensure proper upkeep of optical labs, exam rooms, and patient waiting areas.

Equipment Maintenance (Including Optometric Equipment)

• Maintain and troubleshoot optometric equipment such as autorefractors, slit lamps, keratometers, phoropters, tonometers, and digital imaging systems.
• Coordinate calibration, servicing, and repairs of specialized eye care equipment with vendors and technicians.
• Ensure all diagnostic and treatment devices comply with manufacturer specifications and industry standards.

CMMS Management & Work Order Tracking

• Implement and oversee the CMMS system to schedule, track, and document all maintenance activities.
• Manage work orders, ensuring timely responses to maintenance requests and repairs.
• Maintain accurate records of equipment maintenance, asset lifecycles, and inventory within the CMMS system.

Project Management & Facility Upgrades

• Work directly with Facility Director on facility improvement projects, including renovations, new equipment installations, and infrastructure upgrades.
• Work with vendors, contractors, and internal stakeholders to plan and execute projects within scope, budget, and timeline.
• Ensure projects align with safety, compliance, and operational goals.

Operational & Compliance Oversight

• Ensure compliance with state board of health, accreditation regulations and other regulatory standards for medical equipment and facility operations.
• Conduct facility inspections and ensure certifications are up to date.
• Implement and oversee safety procedures, including fire prevention and emergency response planning.

Vendor & Budget Management

• Manage contracts and relationships with external service providers, including but not limited to janitorial, HVAC, electrical, and medical equipment vendors.
• Work with the Facility Director to develop and oversee the maintenance budget, ensuring cost-effective solutions for repairs and upgrades.
• Maintain inventory of facility supplies, spare parts, and emergency repair materials.

Team Leadership & Training

• Lead and train maintenance staff to ensure efficient facility operations.
• Provide guidance on troubleshooting and preventive maintenance best practices.
• Promote a culture of safety and continuous improvement.

OTHER RESPONSIBILITIES:

• Excellent organizational skills and attention to detail.
• Strong proficiency in office software, including Microsoft Office (Word, Excel, Outlook, Teams).
• Effective written and verbal communication skills, with a strong customer service orientation.
• Ability to work independently and manage multiple tasks with changing priorities.
• Maintain compliance with the organization’s confidentiality policy in accordance with the Health Insurance Portability and Accountability Act (HIPAA)
• Monitor MWEC processes to ensure compliance with the organization’s policies and with the guidelines set by relevant regulatory agencies.
• Demonstrate commitment to the organizations Values, Standards of Conduct, Standards of Care and Vision for Life principles.

Qualifications & Skills:

• Bachelor’s degree or certification in Facilities Management, Engineering, or a related field (preferred).
• 2+ years of experience in facility or maintenance management, preferably in a healthcare or eye care setting.
• Experience with CMMS software for tracking maintenance tasks and asset management.
• Strong knowledge of optometric equipment maintenance and medical facility compliance.
• Project management experience, including vendor coordination and budget oversight.
• Ability to read and interpret technical manuals, schematics, and equipment specifications.
• Excellent problem-solving, communication, and organizational skills.

EDUCATION AND/OR EXPERIENCE:  

• High school graduate, or equivalent
• Prior experience in an administrative supportive role helpful
• Prior experience in facilities or maintenance management setting helpful.
• Certification in Office Administration, facilities management, or maintenance management are a plus.
• Minimum of two years’ experience in leadership, schedule management, and training employees

COMPETENCIES: 

• Excellent Organizational skills
• Attention to detail.
• Excellent interpersonal, written, and verbal communication skills
• Ability to work independently and adapt to changing priorities.
• Quality of work reflects efficiency and accuracy.
• Ability to obtain knowledge and skills on the job or through educational courses.
• A strong commitment to helping people.
• Polite, professional, and courteous
• Ability to lead, motivate and promote a team environment.
• Proactive, adaptable, with the ability to work under pressure to accomplish projects and meet deadlines in a fast-paced environment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA guidelines): 

• Physical Activity: Talking, Hearing, Repetitive motion. 
• Physical Requirements: Sedentary work, standing, stooping, balancing, climbing ladders.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned. 
• Travel could be required for this position and requires a valid driver’s license.