Operations Assistant presso LaAmistad

About the Role 

LaAmistad is seeking an Operations Assistant who embodies our values and is ready to play a key role in supporting our mission-driven team. This individual will manage daily office operations, provide executive and administrative support, and ensure that our leadership team is well-equipped to serve students and families. 

If you are highly organized, detail-oriented, and thrive in a collaborative environment, this role is for you. 

Key Responsibilities 

Administrative and Executive Support 

• Provide comprehensive administrative support to the leadership and staff, including calendar management, travel coordination, and correspondence. 

• Prepare materials and logistics for meetings, including board and committee gatherings. 

• Draft, edit, and organize communications, reports, and presentations. 

• Coordinate cross-departmental scheduling and ensure follow-up on action items. 

• Support special projects and events that strengthen organizational operations and relationships. 

• Maintain confidentiality and professionalism in all interactions. 

• Assist with internal and external communications, including staff updates, donor correspondence, and board messaging. 

• Track key priorities and deadlines for the Executive Director to help ensure timely progress on strategic initiatives. 

• Coordinate staff meetings, retreats, and celebrations that reinforce team culture and engagement. 

• Support stakeholder relations by managing follow-up and maintaining contact databases. 

• Contribute to process improvement and documentation to keep administrative systems running efficiently. 

• Serve as a liaison between leadership and staff to maintain smooth communication and alignment across departments. 

Office Management, Inventory, and Logistics 

• Manage office inventory, supplies, and vendor relationships to ensure smooth operations. 

• Oversee facility needs and maintenance, creating a welcoming and organized environment for staff, students, and visitors. 

• Coordinate office logistics for events, meetings, and daily operations. 

• Support internal systems for office processes, recordkeeping, and equipment management. 

Finance and Operations 

• Perform bookkeeping tasks, reconciliations, and assist with financial reporting. 

• Assist in budget tracking and expense management. 

Human Resources and Operations Support 

• Assist with HR operations, including interviewing, supporting onboarding and offboarding processes, and handling other assorted personnel-related duties to ensure a positive employee experience. 

 Skills and Qualifications 

• 3 to 5 years of administrative or office management experience. 

• Excellent written and verbal communication skills. 

• Strong organizational and multitasking abilities. 

• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. 

• Professional discretion when handling confidential information. 

• Ability to work effectively with minimal supervision and as part of a team. 

• Strong problem-solving and decision-making skills. 

• Bachelor’s degree or equivalent experience. 

• Proficiency with project management tools such as Asana, Slack, Notion, or similar. 

Preferred Qualifications 

• Experience with Salesforce, Blackbaud, and/or BambooHR. 

• Experience working in nonprofits or community-based organizations. 

• Bilingual in Spanish and English strongly preferred. 

• Experience in education, youth development, or volunteer coordination is a plus. 

 Physical Requirements 

• Walk quickly across campuses and climb stairs. 

• Lift and carry up to 30 pounds. 

• Push rolling carts and perform light setup for events. 

• Maintain adequate hearing and vision to perform job duties. 

 What You Will Gain 

• The satisfaction of helping others achieve success. 

• A tangible impact on the community. 

• Opportunities for professional growth and cultural exchange. 

• Collaboration with a supportive, mission-driven team. 

Compensation & Benefits 

LaAmistad offers a competitive benefits package including: 

• Medical, Dental, and Vision Insurance: LaAmistad covers 85% of premiums. 

• Life Insurance & Disability Coverage. 

• Flexible Spending Accounts (Medical & Dependent Care). 

• Simple IRA with 3% Employer Match. 

• Paid Time Off: 15 days annually, with rollover options. 
• 9 Paid Holidays: