Administrative Assistant presso Nycsca

Build your career while building NYC schools!

Industrial & Environmental Hygiene (IEH) provides all-encompassing management and administration of environmental hygiene inclusive of: asbestos, lead, PCBs, indoor air quality, mold, hazardous materials, underground storage tanks, environmental due diligence for site development acquisitions, potable water, chemical relocation, soil excavation/characterization and disposal. IEH works very closely with Architecture & Engineering (A&E) and Construction Management (CM).

Job Description Summary

The primary purpose of the Administrative Assistant position is to process information while not changing its content.

Job Description

Responsibilities include:

• Produce written documents from handwritten drafts or based upon written or verbal instructions.

• Duplicate, sort, relay, and route information in written, printed, verbal, or electronic formats.

• Store and retrieve information in written or electronic formats.

• Perform receptionist tasks.

• Arrange, assign, and schedule designated resources for staff members.

• Operate applicable office equipment to perform tasks.

• Assist staff personnel with administrative-related issues as needed.

• May be delegated authority to assign work to staff support or Intern personnel, or may determine the priority for tasks to be performed by these individuals.

• Performs administrative tasks relevant to the division assigned.

• Heavy use of Excel and internal databases to create, update, and maintain various spreadsheets and reports for the Division.

• Performs related duties, as assigned.

Civil Service Classification: Competitive

POSTING CLOSE DATE: 10/29/2025

Salary:

• Appointment Rate: $60,144
• Incumbent Rate: $69,166

Subject to the provisions of the Collective Bargaining Agreement, the appointment rate for any newly hired employee, or employees with less than two years of active City or SCA service, shall be 15% less than the applicable incumbent rate.

Education

High school diploma or its educational equivalent

Certifications (if required)

Work Experience

Three years of full time administrative, clerical, or secretarial experience. Two years of previous experience MUST have been in either a supervisory capacity or performing highly complex/confidential secretarial or administrative duties or Education beyond a high school diploma or GED may be substituted on a year for year basis for the three years of full-time progressively more responsible and complex administrative or clerical/secretarial experience, but NOT for the two years of specialized experience in either a supervisory capacity or performing highly complex/confidential secretarial or administrative duties.

It is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals.

 

We offer exceptional benefits including:

* Medical (100% employer paid for basic coverage available)

* Prescription Drug Options

* Dental & Vision Coverage

* NYC Qualified Pension Plan (QPP)

* Optional Retirement Savings Plans including 401K, 457 and IRA options

* Transit Check Program

* Public Loan Forgiveness Program

* Competitive Paid Time Off (PTO) Benefits

 

As part of our ongoing commitment to employee growth and development, the SCA’s Learning and Development (L&D) program offers a variety of valuable benefits. These include tuition reimbursement for continued education that is directly related to your current role, as well as access to a broad range of individual and organizational training opportunities. Trainings on leadership development, technical skill-building, compliance, personal and professional growth. These programs are designed to strengthen performance, boost engagement, and ensure our workforce is fully equipped to meet both current and future organizational goals.

 

The SCA is interested in qualified candidates who are eligible to work in the United States. The SCA is not able to sponsor or take over sponsorship of an employment Visa at this time.  We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

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